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May Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting

May 18, 2017

Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Mike Braell, Courtney Marr, Shawn Williams, Patricia Baynes-Director

Excused: Kathy Wooden, Robin Lindstrom, Jennifer Voss

The PCL Board was visited by and introduced to Tom Blondell and Charlie St. George, club members and new neighbors of the PCL.

Reports:

Meeting Minutes:

Upon a motion duly made and seconded, the meeting minutes of April 20, 2017, were approved with correction.

Director's Report:

Upon a motion duly made and seconded, the Director's report for April 2017 was approved.

Treasurer's Report:

Upon a motion duly made and seconded, the April 2017 Treasurer's report was approved, including abstract #5, vouchers 2017-90 - 2017-110.

Public Comment:

There was no public comment.

Committees:

Grants: Patricia has prepared “an intent to apply” letter as requested by the New York State Library Construction Program, to assist with grant funding plans for 336 E. Main Street. PCL has received a proposal from Bero Architects for a parking lot, which will follow demolition of 336 E. Main Street. It was noted that the recently passed state budget included increased funding for Library support and construction.

Building and Grounds: Patricia provided updates on 336 E. Main St.: John Page’s parking lot proposal was reviewed. A survey of the premises will be conducted by the Greene Survey Co. and will be expanded to allow an easement agreement with Cynthia Kukuvka. Juliana Environmental will apply for a permit to begin asbestos abatement on July 11. Upon completion, ReHouse will proceed with their salvage, with Empire Wrecking to begin demolition directly thereafter. The lawn will be kept mowed until demolition occurs.

Spring Valley has begun the creekside landscaping project with the spraying of pesticides. Planting of low maintenance shrubbery/flowers will begin in June.

Patricia reported contacting John Whitcomb concerning ongoing heating issues at PCL. As the heating plant is old, heating issues and options will need to be explored in the future.

Patricia reported on the results of a Code Enforcement Office fire safety inspection. Concerns were addressed.

Items for Discussion/Resolution:

  • After discussion, a motion was made, seconded and approved to pay a professional CPA to prepare and file form 990 for 2016 on behalf of PCL.

  • After discussion, a motion was made, seconded and approved for the donation of discarded Historical documents to be made to Historic Palmyra.

  • Patricia sent photos to Donna Kelsey of B and D Art, to do a pen and ink drawing of PCL for use in stationary.

  • The Canal Town Days Art Show will be held in the PCL 3rd floor space.

  • Final plans were discussed for the Dixie Prittie awards, which will be held on Tuesday, June 6, at 7:00.

  • Mike and Patricia attended a PLS workshop, “The Sustainability of the Future of Public Libraries” and reported on ideas and insights gained.

New Business:

As a new long range plan for 2018-2022 is due by the end of 2017, Patricia will contact and schedule a PLS leader to come and speak to the PCL Board and offer suggestions and advice.

Round Table Discussions:

The upcoming PMCSD budget vote was discussed, including the proposition concerning the Macedon Library funding.

Next meeting-Thursday, June 18, 2017, 6:30 p.m.

Respectfully submitted,

Sandy Goehle

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