Palmyra Community Library Monthly Board of Trustees Meeting July 18, 2019, 6:30 p.m. Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Courtney Marr, Mike Braell, Ian Priestley, Patricia Baynes-Director, Kathy Wooden –Treasurer Absent: Shawn Williams Guest: Gary LaBerge, project updates: The front parking lot is ready for the top coat, make an appointment to apply.( Make area in front of the drop box higher to facilitate use.) 3 lamp bases are poured, need to order several more lantern tops. Jay Harding will help Gary with the installment. The suggestion was made to bundle snowplowing and mowing/landscaping services, to address concerns about the creek bed as well as new plantings.(Options will be pursued.) Guest: Mary Hartstein, RACF Philanthropic Dept., presented info on RACF and options for its use as pertinent to PCL. Reports: Meeting Minutes: Upon a motion duly made and seconded, the meeting minutes of June 20, 2019 were unanimously approved, as amended. Director's Report: Upon a motion duly made and seconded, the Director's report for June 2019 was unanimously approved. Treasurer's Report: Upon a motion duly made and seconded, the June 2019 Treasurer’s Report was unanimously approved, including Abstract #7, vouchers 2019-122 – 2019-142 and a report of income and expenses, to date. Public Comment: There was no public comment. Committees: Grants: nothing new to discuss. Building and Grounds: 1.Patricia talked about the cleanup of a fallen tree in the rear parking lot, as well as the need to remove other fallen trees. Estimates will be sought. 2.Patricia reported that Wayside would be installing the landscaping at the front of the front parking lot on Monday. Trustees were asked to help deploy mulch to the area when planting is completed.( Ken and Carolyn, Mike, Sandy and Patricia mulched and watered.) Thank you 3.Patricia noted that the approved blinds/shades for the East side, 1 st and 3 rd windows were ordered today. They are expected to be received and installed before the next Board meeting. 4.Patricia reported she had received one estimate for future trim painting on the exterior of the Library.
5.Carolyn reported that the LDS pageant volunteers weeded, planted and mulched today, throughout the PCL property. Carolyn, Sandy, Mike and Patricia worked with the 24 kids and 4 adults to enhance the beauty of our Library. Thank you all! Policy committee: Mike submitted committee minutes of June 24, they were accepted. He shared the reviewed Conflict of Interest Policy and it was approved, effective July 18, 2019. Mike shared a proposed amendment to the Open Meeting Policy regarding the time limit for public comment and it was unanimously approved. For the next meeting, Mike asked us to look at and prepare to discuss the current Disaster/ Emergency Policy and to think about appointing a Finance Committee. Vote/Budget Committee: Sandy and Mike created an Index , to easily access the relevant topics for the Public Q and As. Items for Discussion/Resolution: Patricia reported sizeable donations to the Pic Shade memorial,(former PCL board member and Treasurer) to be earmarked for Library improvement. A discussion of possible Trustee candidates took place. Patricia noted that no set dates had been made to speak to Lions Club or Rotary. She will share budget vote details with Bob Ike, who will be at the Library on Sept. 11. Patricia reported that Lydia is making good progress on a Community Resource Guide, which will be published and put on the PCL website when completed. Upcoming Events at PCL: Please refer to the summer newsletter, PCL website or call the Library to check out all that’s going on.
Strategic Plan 2018-2022: Completed- installation of energy efficient AC for 1 st floor-2018 Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018) Completed - back steps repair/improvement project.(Oct. 2018) Completed- external audit of PCL finances (Dec. 2018) Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
On deck for 2019 completion: 1.Install interior signage as guides to the Library collection and all various areas of the building. 2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. 3.Create a Palmyra Community Resource guide with current information about local services and organizations to be available in print and digital formats. Discussion with staff begun June 2019.
A motion was made, seconded and unanimously approved to adjourn. Next meeting-*Thursday, August 22, 2019, 6:30 p.m. * Note date change. Respectfully submitted, Sandy Goehle