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January Minutes

Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn Williams D’Angio, Sharon Sweeney, Chris Ossont, Patricia Baynes-Director, Sheryl LaDelfa-Treasurer

Excused: Ian Priestley


Meeting Minutes:

Upon a motion duly made and seconded, the meeting minutes of December 2019 were unanimously approved.

Director's Report:

Upon a motion duly made and seconded, the Director's report for December 2019 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the December 2019 Treasurer’s Report was unanimously approved, including Abstract #1, vouchers 2020-1 – 2020-22. Sheryl also reported price changes of software PCL is interested in. More options will be explored.

Public Comment:

There was no public comment.



1.Patricia reminded us that approval of the 2020 Construction Grant is not expected until August.

Buildings and Grounds:

Policy committee:

1. Mike reported that there are no policy issues that need immediate attention, besides an update to the Emergency Policy. Still trying to get advice from Palmyra Fire Dept. on emergency procedures and exits from the building.

Finance Committee:

1.Sandy noted that the next meeting of this committee will be Jan. 29, 2020, at 6:00 on the lower level of PCL. Shawn and Chris expressed interest in joining the committee.

Items for Discussion/Resolution:

  • Patricia shared that a memorial fund had been set up to honor Sarah Mallia, with any donations to be earmarked for the purchase of audio books.

  • Patricia reported speaking with Paul Rubery concerning the endowment fund created with RACF to benefit PCL. More details of this fund were shared; amount, anticipated growth and return, parameters for use of the interest. This information will be useful in future budgeting and the Board of Trustees is grateful for this generous bequest.

  • Debbie initiated a discussion of a proposed Staff Appreciation week., including when and how it should be observed. The week of March 9 was proposed. Patricia will check staff work schedules for that week and report back to the Board. Specific plans can then be made to celebrate all staff, over the course of several days.

  • Patricia reported receiving an estimate from Al Pulcini for concrete work around the Book Drop Box to adjust the height of the area making the box more accessible. A motion was made, seconded and unanimously approved to expend $600 to have Al complete the granite curb and concrete work before paving takes place.

Upcoming Events at PCL: Please refer to the winter/February newsletter, PCL website or call the Library to check out all that’s going on.

Strategic Plan 2018-2022:

  • Completed- installation of energy efficient AC for 1st floor-2018

  • Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)

  • Completed - back steps repair/improvement project.(Oct. 2018)

  • Completed- external audit of PCL finances (Dec. 2018)

  • Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)

  • Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)

On deck for 2020 completion:

1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)

2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)

A motion was made, seconded and unanimously approved to adjourn.

Next meeting-Thursday, February 20, 2020, 6:30 p.m.

Respectfully submitted,

Sandy Goehle

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