*Due to NYS mandated closing, this Board meeting was virtual. Written minutes, as well as a digital record have been created.
Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn D’Angio, Sharon Sweeney, Ian Priestley, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director
Excused: Chris Ossont
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the meeting minutes of May 21, 2020 were unanimously approved.
Director's Report:.
Upon a motion duly made and seconded, the Director’s report for May 2020 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the May 2020 Treasurer’s Report was unanimously approved, including Abstract #6, vouchers 2020-84- 2020-101.
Public Comment: There was no public comment.
Committees:
Grants:
1.There was nothing new to report, we are still waiting for approval of the pending roof grant.
Policy Committee:
1.Various financial policies are being worked on….see Finance Committee minutes.
Finance Committee:
1.Debbie, Mike and Sandy met June 17 and discussed a search for legal advice on Investment Policy, the need/role of a Claims Auditor and a proposed draft of a Budget Policy.
Buildings and grounds:
1. Ken Schade has the memorial plaque for his wife, deciding whether to mount on a rock currently in the garden or obtain another. Patricia will facilitate. Patricia also shared that 2 of the hydrangeas in the front garden are dying, will seek replacement from Wayside, and plant new stock along creek bed, per suggestion from the landscaper.
2.Patricia reported that All County Paving had recently begun work on the final paving, but damaged several pieces of sidewalk while attempting to remove the concrete pads. They plan to repair the sidewalk on June 25 and apply the final coat of asphalt on June 29. Dave Landon has agreed to stripe the parking spaces to complete the new front parking lot project.
Items for Discussion/Resolution:
Because of circumstances surrounding the Covid 19 pandemic, the Board decided to abbreviate the Staff Survey portion of this year’s evaluation process. Sandy agreed to create an abbreviated survey, Shawn agreed to collate and compile the staff responses.
Using NYS Dept. of Health guidelines, Patricia shared a plan we can use in the gradual re-opening of PCL. After discussion, a motion was made, seconded and unanimously approved to accept the very comprehensive plan. Patricia announced the opening of the book drop, with all materials received back at the Library to be quarantined before being made available again. It is anticipated that PCL may be open for curbside borrowing by June 29th, and July will include continuing virtual story times, a summer reading program, grab and go activities and the summer lunch program.
Patricia spoke about the annual Dixie Prittie Awards usually held in June and suggested we put them off until the end of the year.
Debbie reported the Library’s PPP loan application was approved and was recently extended, so will cover 2 months of payroll and utilities.
Debbie also reminded us we need to make plans to celebrate Staff Appreciation.
Upcoming Events at PCL: Due to Covid-19, PCL’s book drop is now open. Visit us on Facebook or our website to see what else is still going on.
Strategic Plan 2018-2022:
Completed- installation of energy efficient AC for 1st floor-2018
Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed - back steps repair/improvement project.(Oct. 2018)
Completed- external audit of PCL finances (Dec. 2018)
Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)
On deck for 2020 completion:
1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)
2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)
*Other suggestions for long range goals included updates to PCL security cameras, laptops for census collection use, Community Science- STEM in the Library, roofing, updates to the Loan Closet.
A motion was made, seconded and unanimously approved to adjourn.
Next socially distanced meeting-Thursday, July 16, 2020, 6:30 p.m.
Respectfully submitted,
Sandy Goehle