*Due to NYS mandated guidelines, this Board meeting was virtual. Written minutes, as well as a digital record have been created.
Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn D’Angio, Chris Ossant, Sharon Sweeney, Ian Priestley, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the meeting minutes of July 16, 2020 were unanimously approved as written.
Director's Report:.
Upon a motion duly made and seconded, the Director’s report for July 2020 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the July 2020 Treasurer’s Report was unanimously approved, including Abstract #8, vouchers 2020-118- 2020-135. Sheryl sent the annual letter to Palmyra government concerning 2021 funding for PCL.
Public Comment: There was no public comment.
Committees:
Grants:
1.Patricia reported the completion of the 2019 grant project, including purchase and demo of the house next to the Library, landscaping and parking lot paving. Final paperwork has been submitted. Well done!
Policy Committee:
1.No recent meetings held.
Finance Committee:
1.The July 29 minutes were revised and shared. To fulfill the responsibility of Claims Auditor, it was suggested that the Board continue to receive copies of all PCL invoices by the Monday preceding the monthly Board of Trustees meeting.
Personnel Committee:
1.Mike shared that the evaluation pieces for the Board, Director and staff are being prepped and made available.
Buildings and grounds:
1.Patricia reported that we are on Brad Jacob’s list for installation of the Pic Schade memorial plaque, and the purchase of a different rock for display of the plaque.
2.Patricia contacted Wayside about the two dead Hydrangeas. They will replace them as well as provide an estimate to sod an area near the drop box.
3.Patricia and Debbie discussed damage to the fire escape and building. Gary LaBerge contacted LabCo for an estimate on a metal plate to cover damage to bricks and reanchor the fire escape to the building.(This repair was suggested, with approval from mason Brad Jacobs.) A motion was made, seconded and unanimously approved to make the repair.
Items for Discussion/Resolution:
Patricia shared that there are 3 petitions out for 2 Trustee seats in the Oct.13 election.
Patricia spoke about the annual Dixie Prittie Awards and, after discussion, the Board agreed to hold the awards outside the Library on Sept. 22, 6:00 (Sept. 29 raindate) Being aware of the need to mask and be socially distant, fewer invitations will be sent and no food will be served.
As Minimum Standards take effect on 1/1/21, our work continues to update our Policies. With only a few left , we anticipate completion of this task by the deadline. OWWL is providing new technology training to library staffs, to meet the standards.
Debbie reported she will miss the September meeting. As Vice President, Mike will chair the September 17, 2020 meeting.
Upcoming Events at PCL: Covid-19 update: Visit our website to see all that is going on.
Strategic Plan 2018-2022:
Completed- installation of energy efficient AC for 1st floor-2018
Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed - back steps repair/improvement project.(Oct. 2018)
Completed- external audit of PCL finances (Dec. 2018)
Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)
Completed-the front parking area, including paving and striping, lighting, landscaping and adding a drive up book return. (July 2020)
On deck for 2020 completion:
1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)
*Other suggestions for long range goals included updates to PCL security cameras, Community Science- STEM in the Library, roofing, updates to the Loan Closet.
A motion was made, seconded and unanimously approved to adjourn.
Next meeting-Thursday, September 17, 2020, 6:30 p.m. Site to be determined.
Respectfully submitted,
Sandy Goehle