Palmyra Community Library
Monthly Board of Trustees Meeting
April 21, 2016 6:30 PM @402 East Main Street
Present: Jenifer Smyth, Kathy Wooden, Carolyn Bradstreet, Alicia Lynch, Sandra Goehle, Courtney Marr, Patricia Baynes (Director), Jennifer Voss (Clerk of the Works)
Excused: Deborah Nagle
Upon motion duly made and seconded, the meeting minutes for March 2016 were approved.
Upon motion duly made and seconded, the director’s report for March 2016 was unanimously approved.
Upon motion duly made and seconded, the treasurer’s report for March 2016 was unanimously approved.
Motion duly made and seconded, unanimous approval of Abstract #4, which includes vouchers #2016-85 - #2016-105 in the amount of $38,881.98.
No public comment was made.
402 E. Main Street Building/Grounds:
The tentative completion date for the third floor is April 26, 2016.
A mechanical engineer will be evaluating the lower level’s heating, or lack thereof. The plan will cost $2800.00 and will provide the library with a heating design plan that can be used to execute the project in the future with contractors.
A second bid for the installation of the carbon monoxide detectors is expected by the end of June.
Alicia will check with the village about handicap parking spaces being painted…can we borrow a stencil, who does the painting for the village, etc.….
After comparing multiple quotes for third floor blinds, the library board voted to go with the lowest bid which was provided by Wooden’s Upholstery. Kathy Wooden abstained from the vote.
We are currently looking for a lawn care person. Kathy will check out some possibilities.
Patricia is in the process of looking for new shelving for the archive room.
The board unanimously voted to name the third floor meeting area the Douglas J. Wilson Room
Items for Discussion:
We are waiting for the bill from the automatic door repair company to discuss the disciplinary consequences for the boy responsible for the damage.
Patricia shared her draft of the art gallery policy. It has not been finalized.
The Friends of the Library have generously agreed to supply the 3rd floor kitchenette with a microwave.
Patricia and Jen Voss are researching the cost and number of round tables for the third floor.
The Dixie Prittie Award honorees have been finalized. The reception will be held on June 7th at 7pm.
The Grand Opening of the yet to be titled third floor has been tentatively scheduled for September 2016.
Next Regular Meeting: Thursday, May 19, 2016