Palmyra Community Library
Monthly Board of Trustees Meeting
June 15, 2017
Present: Carolyn Bradstreet, Sandy Goehle, Mike Braell, Courtney Marr, Shawn Williams, Robin Lindstrom, Patricia Baynes-Director, Jennifer Voss-Clerk of the Works
Excused: Kathy Wooden, Deb Nagle
Upon a motion duly made and seconded, the amended meeting minutes of May 18, 2017, were approved.
Upon a motion duly made and seconded, the Director's report for May 2017 was approved.
Upon a motion duly made and seconded, the May 2017 Treasurer's report was approved, including abstract #6, vouchers 2017-110 - 2017-131.
There was no public comment.
Grants: Patricia has submitted “an intent to apply” letter, as requested by the New York State Library Construction Program, to assist with grant funding plans for 336 E. Main Street.
Building and Grounds: Patricia provided updates on 336 E. Main St.: John Page is committed to having a final plan for the parking lot by mid July. A survey of the premises has been conducted by the Greene Survey Co. and an easement agreement with Cynthia Kukuvka is being forwarded digitally. Jennifer is in the process of obtaining several estimates for painting of the garage, which will remain on the property. Patricia and Jennifer met with Palmyra Code Enforcement officer, Pat Sheridan, and plan to have final drawings and the easement agreement for presentation to the Wayne Co. Zoning Board on July 26 and the Palmyra Village Zoning Board on August 10. There will be an application fee for the variance.
Spring Valley has begun the creekside landscaping project and will apply a second spraying of pesticides before planting of low maintenance shrubbery/flowers in mid June.
Patricia reported contacting John Whitcomb to evaluate the heating plant at PCL. The boiler may need to be repaired or replaced.
Patricia reported on issues raised in the fire safety inspection. Some concerns have been addressed while others are ongoing.
Modern Coating has agreed to store PCL’s snowblower.
Jennifer will get more information and estimates on how to proceed with the downspout blockage on the east side of the building.
Patricia received an estimate from Jack Close to repair a part of the back roof damaged in a recent windstorm. After discussion, a motion was made, seconded and approved to have the repair done.
Patricia reported that LDS volunteers will be available to help with outdoor work at PCL on July 18.
A leader from the PLS will be invited to our July meeting to give advice and suggestions on the creation of our next 5-Year Plan.
Patricia has received a pen and ink drawing of PCL, suitable for use in stationary. A few minor modifications will be explored.
Items for Discussion/Resolution:
A further discussion of a professional audit of PCL finances will be held in July, when our Treasurer will be present.
A discussion of a name for the third floor community room will continue.
Carolyn highlighted some of the many upcoming events at PCL including the Summer reading program, “Build a Better World”, and the summer lunch program for kids and teens.
Round Table Discussions:
Mike asked about the PCL Board’s current process for evaluation of the Director. Mike also shared 2 grant possibilities noted on the NYLA website.
Next meeting-Thursday, July 20, 2017, 6:30 p.m.