Palmyra Community Library Monthly Board of Trustees Meeting July 20, 2017
Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Mike Braell, Courtney Marr, ShawnWilliams, Robin Lindstrom, Patricia Baynes-Director, Jennifer Voss-Clerk of the Works, Kathy Wooden-Treasurer
Ron Kirsop, Assistant Director of PLS spoke to the Board about the preparation, expectations and execution of PCL’s next 3-year plan.
Tim Wizeman of Wize Designs further explained the drainage problem on the east side of the building. He explained the procedure to repair a clogged pipe, partly on PCL property and partly on the Cycle Club’s property. After obtaining permission to dig on their property, a motion was made, seconded and approved, to authorize Tim to make repairs to the clogged line to remedy the situation, with repair costs not to exceed $5,000.
Reports: Meeting Minutes: Upon a motion duly made and seconded, the amended meeting minutes of June 15, 2017, were approved.
Director's Report: Upon a motion duly made and seconded, the Director's report for June 2017 was approved.
Treasurer's Report: Upon a motion duly made and seconded, the June 2017 Treasurer's report was approved, including abstract #7, vouchers 2017-132 - 2017-162. At Kathy’s suggestion, a motion was made, seconded and approved to move monies left from fiscal year 2016 from the checking account to Building Reserve and Capital Reserve funds.
Public Comment: There was no public comment.
Committees: Grants: Patricia reported preliminary approval of our grant request from the New York State Library Construction Program, with the total amount of the grant, as yet to be determined. PCL received $10,000 bullet aid from NYS Senator Pam Helming to cover the creekside landscaping project. Patricia also reported a $250 donation to PCL from Pal-Mac CSD’s Community of Caring Group, and a $1,000 donation from Pres Hansel.
Building and Grounds: Patricia provided updates on 336 E. Main St.: An easement agreement was obtained and approved by both parties. After discussion of painting estimates for the garage, a motion was made, seconded and approved to accept Larry Harloff’s proposal, with costs not to exceed $3,600. The Board discussed the application procedure to obtain a Special Use Permit, for the projected parking spaces. Jennifer and Carolyn plan to have final drawings and the easement agreement for presentation to the Wayne Co. Zoning Board on July 26 and the Palmyra Village Zoning Board on August 10.
Jennifer provided several estimates for minor garage repairs, to be completed before painting. It was agreed that Milkay Construction would be hired to do those minor repairs. Asbestos abatement has been completed, RE House should finish in the next day, demolition could begin next week. Patricia will notify the Board. Spring Valley completed the creekside landscaping project.
Patricia and Carolyn reported on the ongoing boiler/ heating issues and received an estimate from Jim Godfrey to replace all 3 aging boilers. Other estimates will be sought.
Patricia reported that all issues raised in the fire safety inspection have been addressed. The next inspection will take place on August 10.
Tree trimming proposals were received, and after discussion, a motion was made, seconded and approved to accept R.A.Tree Service’s proposal, with costs not to exceed $900.
Patricia reported that on July 18, LDS volunteers performed outside work at PCL.
Items for Discussion/Resolution: Patricia discussed an overflow of local history items. After discussion, a motion was made, seconded and approved, to donate one box of Wayne County Fair programs and one box of miscellaneous local business items to Historic Palmyra. Patricia opened a discussion of the policy of a “fine-free status for children”, with the goal of removing barriers and increasing access for young users. This discussion will continue. A discussion of a professional audit of PCL finances and meeting room use were tabled.
New Business: Carolyn highlighted some of the many upcoming events at PCL including activities for all ages. Round Table Discussions: No issues brought forth. Next meeting-Thursday, August 17, 2017, 6:30 p.m.
Respectfully submitted, Sandy Goehle