June Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting

June 21, 2018, 6:30 p.m.

Present: Carolyn Bradstreet, Sandy Goehle, Courtney Marr, Mike Braell, Shawn Williams, Annmarie Priestley, Patricia Baynes-Director, Kathy Wooden -Treasurer

Excused: Deb Nagle

Guest: John Cook of Family Promise - John returned to further answer questions and concerns raised in Board discussion of PCL’s possible participation in the Family Promise Program. No decision was made.


Meeting Minutes:

Upon a motion duly made and seconded, the meeting minutes of May 17, 2018 were unanimously approved.

Director's Report:

Upon a motion duly made and seconded, the Director's report for May 2018 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the May 2018 Treasurer’s Report was unanimously approved, including Abstract # 6, vouchers 2018-103- 2018-131.

Public Comment:

Donna McPike asked the board to examine and consider a higher wage scale for some of PCL’s highly skilled workers.


Grants: There was nothing new to report.

Building and Grounds:

1.Carolyn, Patricia and Kathy will be meeting tomorrow with Roy Wager, CPA, to set a date for the PCL audit.

2. Patricia reported that Milkay Construction would not be available to work on the cracked plaster walls until November. As more areas of cracked plaster are being discovered, a motion was made, seconded and unanimously approved to accept Al Liberio’s estimate to repair the cracked walls, with the cost of the project not to exceed $1,000.

3.Carolyn reported that an LDS work crew will be at PCL on July 19 at 1:00, to do area wide mulching, weeding and clean up. The board is encouraged to join in and bring gardening tools.

4. Patricia spoke about the need for a first floor window repair. As Rose City glass has done work for PCL before, a motion was made, seconded and unanimously approved to accept their estimate for the repair.

5. Patricia has submitted an “intent to apply” application for Library Construction Grants for 2019 and will complete the grant application before the filing deadline of August 31, 2018.

6.Carolyn discussed the paving of the front parking area and the need to modify the original layout plans because of spacing concerns. A new plan for the median will be made, before paving.

7.Patricia highlighted the beauty and neatness of the garden areas of PCL, thanks to a volunteer.

8. It was reported that Brad Jacobs will begin the back steps improvement project in July.

Items for Discussion/Resolution:

  • As Chair of the Personnel Committee, Mike shared the work he, Sandy and Shawn have done to create and implement a Director’s Evaluation. He highlighted the suggested timeline/ process which will include Staff feedback, the Library Director’s self evaluation, and the board’s self evaluation and feedback. A motion was made, seconded and unanimously approved to accept the Personnel Committee’s report.

  • A preliminary discussion of the 2019 PCL Budget took place. There were many questions about needed funding for the future, including the impact of the rising minimum wage, the use of current PCL resources, the possibility of needing additional tax dollars. A motion was made and seconded to defer, for a year, a vote asking for a tax increase in the PCL budget. The motion to defer was approved by a vote of 4-2, with Carolyn, Sandy, Mike and Courtney voting yes, Shawn and Annmarie voting no.

  • Patricia outlined the election timeline for Trustees, for the upcoming October 9, 2018 vote.

  • Patricia shared that State Senator Pam Helming has given PCL a member item grant of $7, 900. This will be used with matching funds for the new drive- up Book Drop.

  • Due to the late hour, the Personnel Policy review will be revisited at the July 19 meeting.

  • Carolyn provided a quick check of how we’re doing with meeting our Strategic Plan for 2018-2019. Several goals have already been met, some are on the calendar and others will be completed by Dec. 2018.

  • The Doug Wilson Room- The pictures and article from “Nature Conservancy”, a magazine publication, devoted an entire page noting Doug’s bequeathal of his estate to this organization. The board will frame the page and hang it in the Doug Wilson Room on the “clock wall” in recognition of his philanthropy.

Upcoming Events:

Some upcoming events at PCL were highlighted, including the Drake Memorial Sculpture dedication on June 23, the “Libraries Rock” summer reading kick-off July 9, a PLS workshop on July 16 and a bring -a –dish- to -pass Board picnic at Carolyn’s house on July 25.

Round Table Discussions:

It was shared that the Summer lunch program at PCL will again run from July 9-August 9,

12-12:30 for all kids through age 18. Volunteers are always welcome.

Next meeting-Thursday, July 19, 2018, 6:30 p.m.

Respectfully submitted,

Sandy Goehle