Palmyra Community Library
Monthly Board of Trustees Meeting
Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Courtney Marr, Mike Braell, Shawn Williams, Annmarie Priestley, Patricia Baynes-Director, Kathy Wooden –Treasurer, Jennifer Voss
Guest: Gary LaBerge presented information and ideas for the parking lot project, based on his meetings with Mr. Langdon on striping, Boesel on paving, Sheridan on zoning, Hudak on landscaping, Peck on plowing, Jacobs on concrete and neighbor McManus. The PCL Board will take his suggestions under advisement and thanked him for his time and effort on our behalf.
Upon a motion duly made and seconded, the meeting minutes of June 21, 2018 were unanimously approved.
Upon a motion duly made and seconded, the Director's report for June 2018 was unanimously approved.
Upon a motion duly made and seconded, the June 2018 Treasurer’s Report was unanimously approved, including Abstract # 7, vouchers 2018-132- 2018-153. Kathy will prepare and submit to the Town of Palmyra, a letter requesting public funds of $285,000 for 2019.
There was no public comment.
Grants: There was nothing new to report.
Building and Grounds:
1.Carolyn, Patricia and Kathy had an initial meeting with Tom Laufler concerning the PCL audit to be undertaken. As many detailed documents were requested, the board agreed to not proceed with the audit until October, giving PCL extra time to gather those requested documents. It was suggested that PCL look into hiring Cheryl LaDelfa of Peachtree Accounting to assist with the audit, as well as a lawyer.
2. Patricia reported that Al Liberio’s work on the cracked plaster walls will not begin until fall.
3.Patricia reported that the first floor window repair has been completed.
4.Patricia updated the most recent grant process, to be earmarked for replacement of the aging second floor air conditioning unit. After discussion, a motion was made, seconded and unanimously approved to allow Patricia to submit an assurance form for a 2018 construction grant from the State Aid for Library Construction Program.
5. Carolyn noted that the long anticipated back steps repair/improvement project was underway.
Items for Discussion/Resolution:
After further discussion of PCL participating in the Family Promise of Wayne County Program, a motion was made, seconded and unanimously approved; “ The Palmyra Community Library Board agrees to allow Family Promise of Wayne County to use the lower level as a site affiliate, contingent upon the following conditions: (1) PCL retains the right to withdraw from participation if the board deems this program is not a good fit. (2) All volunteers for Family Promise of Wayne County attend an orientation at PCL prior to the start of the program to understand the regulations governing use of our public spaces. (3) Full funding of Family Promise needs to be in place prior to PCL’s participation.”
Patricia will share some ideas concerning the Personnel Policy Review at next month’s meeting.
Patricia reported an upcoming August 1st Fire Safety Inspection and noted “PCL is prepared.”
Some upcoming events at PCL were highlighted: a Board picnic at Carolyn’s house on July 25, painting and yoga for adults , the Spoon Man and Bubbles concert as part of the Libraries Rock summer reading program, and ice cream celebration on August 7. Senator Pam Helming will be at PCL on Aug. 30, 10:00, to again present her “Star Reader awards”.
Strategic Plan 2018-2022:
Completed installation of energy efficient AC for 1st floor-2018
Completed set-up of a suggestion box on the PCL website to collect patron feedback.
At this writing August 7, the back steps repair/improvement project is completed.
On deck for 2018 completion:
1.Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
2.Install interior signage as guides to the Library collection and all various areas of the building. (Dec. 2018)
3.Undertake and external audit of PCL. (Dec. 2018)
4. To complete an energy audit in order to prepare an energy saving facilities plan. (Dec. 2018)
Round Table Discussions:
Mike introduced the Open House of Grace House, Aug. 6 + 9, 3-5. Annmarie brought up concerns with the large crowds turning out for PCL’s special summer programs.
Next meeting-Thursday, Aug. 16, 2018, 6:30 p.m.