Palmyra Community Library
Monthly Board of Trustees Meeting
Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Courtney Marr, Mike Braell, Shawn Williams, Ian Priestley, Patricia Baynes-Director, Kathy Wooden –Treasurer, Jennifer Voss
Upon a motion duly made and seconded, the meeting minutes of November 18, 2018 were unanimously approved.
Upon a motion duly made and seconded, the Director's report for November 2018 was unanimously approved.
Upon a motion duly made and seconded, the November 2018 Treasurer’s Report was unanimously approved, including Abstract #12, vouchers 2018-245 – 2018-273.
There was no public comment.
Building and Grounds:
1.Carolyn shared information regarding the cost and scope of a NYSERTA energy audit of PCL. After discussion, the board decided not to proceed with an energy audit at this time.
2.Patricia reported the newly paved, front parking lot was striped for parking today. Dave Landon performed the task. Patricia also noted that Jay Harding had replaced 2 bulbs in the front of the building.
3.Patricia reported that the Gazebo was repaired and the roof replaced by Jack Close on Nov. 5, 2018, but that the cupola still needs to be replaced.
4.Patricia updated the board on the plaster repair project. Al Loberio will come on January 11 to repair the plaster in the stairwell walls and by the lady’s room.
Items for Discussion/Resolution:
Carolyn and Patricia reported that the first use of PCL lower level by Family Promise went smoothly. The next Family Promise use of PCL is tentatively scheduled for March.
Kathy reported that even though tax cap info is not available until July each year, she is required to submit a Property Tax Cap Form now. A motion was made, seconded and unanimously approved authorizing Kathy to submit the necessary form. After further discussion, a resolution was made, seconded and unanimously approved stating “the PCL board will not be exceeding the tax cap in 2019.
Kathy and Patricia provided updated options for the proposed 2019 PCL budget. After further discussion. a motion was made, seconded and unanimously approved to accept “the proposed 2019 PCL budget, including income taken from the PCL Fund at Rochester Area Community Foundation.”
A motion was made, seconded and unanimously approved to move the scheduled February 21, 2019 board meeting to February 28, 2019.
Carolyn reported the results of the first ever PCL Full Audit will be completed and presented to the board at the February 28, 2019 meeting.
Carolyn reminded the board of the upcoming Library Advocacy Day, February 27, 2019. If you plan to go to Albany, visit the PLS website to register.
Some upcoming events at PCL were highlighted: Monday morning Café, painting, felting, sewing and fitness classes. Contact PCL for more info about any of these offerings.
Strategic Plan 2018-2022:
Completed installation of energy efficient AC for 1st floor-2018
Completed set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed the back steps repair/improvement project.(Oct. 2018)
Completed an external audit of PCL finances (Dec. 2018)
Decided against a complete energy audit at this time.
On deck for 2018 completion:
1.Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018) Begun in December.
2.Install interior signage as guides to the Library collection and all various areas of the building. (Dec. 2018)
Round Table Discussions:
A motion was made, seconded and unanimously approved to adjourn.
Next meeting-Thursday, January 17, 2019, 6:30 p.m.