April Minutes

*Due to NYS mandated closing, this Board meeting was virtual. Written minutes, as well as a digital record have been created.

Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn Williams D’Angio, Sharon Sweeney, Chris Ossont, Ian Priestley, Sheryl LaDelfa-Treasurer , Patricia Baynes, Director

Reports:

Meeting Minutes:

Upon a motion duly made and seconded, the revised meeting minutes of February 20, 2020 were unanimously approved.

Upon a motion duly made and seconded, the minutes of the cancelled March 19, 2020 meeting were unanimously approved.

Director's Report:

Upon a motion duly made and seconded, the Director's report for February 2020 was unanimously approved.

Upon a motion duly made and seconded, the Director’s report for March 2020 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the corrected(reflecting an anticipated shortfall of funds) February 2020 Treasurer’s Report was unanimously approved, including Abstract #3, vouchers 2020-39 – 2020-60.

Upon a motion duly made and seconded, the March 2020 Treasurer’s Report was unanimously approved, including Abstract #4, vouchers 2020-61- 2020-70.

Public Comment:

There was no public comment.

Committees:

Grants:

1.There was nothing new to report.

Policy Committee:

1.No meetings to report.

Finance Committee:

1.No meetings to report.

Buildings and Grounds:

1.After discussion, a motion was made, seconded and unanimously approved to renew Dave Peck’s mowing contract for the Library grounds, at a cost of $30 per mow, the same as last year.

2. With the Library closed, Patricia suggested this might be the perfect time to have the Library carpets cleaned. The Board approved her suggestion.

3.Patricia reported speaking with All County Paving about the final coat for the front parking area. We are first on the list, as soon as warmer weather permits paving, probably late May. Patricia will pursue striping of the lot after paving.

4.Patricia shared that Marcia Booth of Down to Earth Landscaping and her crew have begun a spring cleanup, beginning with the memorial garden, then moving on to the creekbed. Several groundcovers, to discourage weeds on the creeksides, were suggested but no details were shared at this time.

5.With the cancelation of the Mormon Pageant for 2020, Patricia suggested we may be without our LDS helpers this summer.

6.Patricia gave Sheryl the contact info for our energy supplier, who is suggesting a change.

Items for Discussion/Resolution:

  • Sheryl reported on the costs of several different Software packages (Sage- formerly known as Peachtree) which will be needed for the Treasurer’s work. After comparisons and discussion, a motion was made, seconded and unanimously approved to authorize Sheryl to purchase the Traditional Quantum software package for $!,942.95 which includes 12 month user support. Cathy Contant will help Sheryl with the upgrade and conversion of the software on the new Treasurer’s computer.

  • Patricia initiated a discussion of how to prepare for the re-opening of PCL, what it might look like, how we would do it. We will be getting cues and guidelines from the Governor as well as PLS. Limited numbers allowed in at a time, with the safety of the staff and patrons as foremost concern. The discussion of spacing, plexiglass screens, PPE , cleaning practices and virtual summer programming will continue.

  • After discussion, a motion was made, seconded and unanimously approved to amend the Personnel Policy to include 2 additional paragraphs under the existing heading “Emergency Closing”. Patricia will rework the policy and share it next month.

  • Debbie talked about the Library’s PPP loan application submitted to Community Bank. We have received initial approval but the loan must still be submitted to the Small Business Bureau. More details will follow as this process moves forward.

Upcoming Events at PCL: Due to Covid-19, PCL is closed until further notice. Visit us on FaceBook or our website to see all that is still going on.

Strategic Plan 2018-2022:

  • Completed- installation of energy efficient AC for 1st floor-2018

  • Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)

  • Completed - back steps repair/improvement project.(Oct. 2018)

  • Completed- external audit of PCL finances (Dec. 2018)

  • Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)

  • Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)

On deck for 2020 completion:

1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)

2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)

*Other suggestions for long range goals included updates to PCL security cameras, laptops for census collection use, Community Science- STEM in the Library.

A motion was made, seconded and unanimously approved to adjourn.

Next virtual meeting-Thursday, May 21, 2020, 6:30 p.m.

Respectfully submitted,

Sandy Goehle

PALMYRA COMMUNITY LIBRARY'S 

BOARD MEETINGS

Board meetings are held the 3rd Thursday of every month at 402 East Main Street at 6:30PM. The public is welcome to attend.  

BOARD OF TRUSTEES 2016

President:
Carolyn Bradstreet 
V.President:
Deborah Nagle
Secretary:
Jenifer Smyth
Treasurer:
Kathy Wooden
Alicia Lynch
Sandy Goehle
​Courtney Marr

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