May Minutes

*Due to NYS mandated closing, this Board meeting was virtual. Written minutes, as well as a digital record have been created.

Present: Debbie Nagle, Sandy Goehle, Mike Braell, Sharon Sweeney, Chris Ossont, Ian Priestley, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director

Excused: Shawn Williams D’Angio

Reports:

Meeting Minutes:

Upon a motion duly made and seconded, the revised meeting minutes of April 22, 2020 were unanimously approved.

Director's Report:

Upon a motion duly made and seconded, the updated Director's report for March 2020 was unanimously approved.

Upon a motion duly made and seconded, the Director’s report for April 2020 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the April 2020 Treasurer’s Report was unanimously approved, including Abstract #5, vouchers 2020-71- 2020-83.

Public Comment: There was no public comment.

Committees:

Grants:

1.There was nothing new to report.

Policy Committee:

1.It was noted that the policy committee had not been meeting as new policies have been worked on during board meetings.

Finance Committee:

1.A tentative meeting was set for June 17, 6:00. Mike will advise as to location.

Buildings and grounds:

1.Patricia reported the carpets had been cleaned and the job was well done.

2. As Ken Schade had inquired about the memorial plaque for his wife, Patricia will talk to Brad Jacobs about having the Pic Schade plaque attached to a rock in the front memorial garden.

3.Patricia will check with All County Paving for a date to finish the final coat for the front parking area.

4.Patricia shared that Marcia Booth of Down to Earth Landscaping had submitted an estimate for the cost of planting ground cover in the creek bed. After discussion, a motion was made, seconded and unanimously approved to contract with her to do the job.

Items for Discussion/Resolution:

  • Sheryl reported the new Treasurer’s computer has been purchased and all accounting software and updates have been installed, with assistance from Cathy Contant.

  • Patricia and Debbie continued the discussion of how to prepare for the re-opening of PCL. PLS is generating guidelines and has created an outline we can adapt to PCL. Questions were asked concerning the quality of the air cooling/circulating system, how staff will be screened daily before coming to work, how electronic devices can be sanitized? More guidelines will be coming soon. It is anticipated that PCL may be open, in limited capacity, by July and may include continuing virtual story times, a summer reading program, and the summer lunch program.

  • As many new policies will be needed to address the safe opening of PCL, Debbie shared some samples from PLS for Board perusal before our meeting. After discussion, a motion was made, seconded and unanimously approved to accept 9 new policies to guide the reopening of PCL. They are: 1.Emergency and Disaster Plan 2.Emergency Closing Plan 3.Working Remotely Policy 4.Personal Protective Equipment Policy 5.Contactless Checkout Plan 6.Quarantining Materials Plan 7. Employee Health Screening Policy 8. Personnel Policy (sick leave, reporting to work when sick) 9. Contact Tracing Policy

  • Debbie reported the Library’s PPP loan application was approved and will be used solely for payroll and utilities.

Upcoming Events at PCL: Due to Covid-19, PCL is closed until further notice. Visit us on FaceBook or our website to see all that is still going on.

Strategic Plan 2018-2022:

  • Completed- installation of energy efficient AC for 1st floor-2018

  • Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)

  • Completed - back steps repair/improvement project.(Oct. 2018)

  • Completed- external audit of PCL finances (Dec. 2018)

  • Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)

  • Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)

On deck for 2020 completion:

1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)

2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)

*Other suggestions for long range goals included updates to PCL security cameras, laptops for census collection use, Community Science- STEM in the Library.

A motion was made, seconded and unanimously approved to adjourn.

Next virtual meeting-Thursday, June 18, 2020, 6:30 p.m.

Respectfully submitted,

Sandy Goehle

PALMYRA COMMUNITY LIBRARY'S 

BOARD MEETINGS

Board meetings are held the 3rd Thursday of every month at 402 East Main Street at 6:30PM. The public is welcome to attend.  

BOARD OF TRUSTEES 2016

President:
Carolyn Bradstreet 
V.President:
Deborah Nagle
Secretary:
Jenifer Smyth
Treasurer:
Kathy Wooden
Alicia Lynch
Sandy Goehle
​Courtney Marr

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