October Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting

October 15, 2020, 6:30 p.m. *

*Due to NYS mandated guidelines, this Board meeting was virtual. Written minutes, as well as a digital record have been created.

Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn D’Angio, Sharon Sweeney, Ian Priestley, Chris Ossont, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director


Meeting Minutes:

Upon a motion duly made and seconded, the amended meeting minutes of September 17, 2020 were unanimously approved.

Director's Report:.

Upon a motion duly made and seconded, the Director’s report for September 2020 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the September 2020 Treasurer’s Report was unanimously approved, including Abstract #10, vouchers 2020-158- 2020-174.

Public Comment: There was no public comment.



1.Patricia received approval of the final letter on our 2019 NYS construction grant for the front paving project. News on the roof grant for 2020 was received from the state via Brian Manktelow with preliminary approval given.

Policy Committee:

1.No recent meetings held, but moving toward completion of all policy reviews/revisions projected for Jan. 2021.

Finance Committee:

1.Mike provided a recap of the recent Oct. 14 meeting. Minutes to follow. Sheryl attended and shared a proposed 2021 PCL budget, and a second draft of an Investment Policy was shared. The next meeting will be at PCL, 6:00, Nov.11, 2020.

Personnel Committee:

1.Mike shared that the Board has received the Director’s self evaluation, the staff evaluation of the Director is due October 31.,(Sandy will pick up and collate, prepare for the Board) and the Board’s self evaluation is online(see Mike’s link) and is due Nov. 30.

Buildings and grounds:

1.Patricia reported that Brad Jacobs installed the Pic Schade memorial plaque. The rock will be tipped up at a slant for better visibility of the plaque.

2.Patricia shared that work continues on metal plate for the fire escape repair. Debbie will e mail the trucking company for payment.

3.Patricia has received a revised snow plowing contract from Jon Westerman for winter 2020-2021. (It was decided not to include plowing of the lot behind the creek.) After discussion, a motion was made, seconded and unanimously approved to accept the revised snow plow contract.

Items for Discussion/Resolution:

  • Patricia congratulated Mike Braell and Sarah Wimer, on election to the Board of Trustees. We thanked Shawn for her service and wished her well..

  • As Minimum Standards take effect on 1/1/21, our work continues to update our Policies. With only a few left , we anticipate completion of this task by the deadline. Because of a new state law, we will need to revise and update our Sick Leave Policy.

  • As work continues on a preliminary budget for 2021, suggestions/input welcome.

Upcoming Events at PCL: Covid-19 update: Visit our website to see all that is going on.

Strategic Plan 2018-2022:

  • Completed- installation of energy efficient AC for 1st floor-2018

  • Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)

  • Completed - back steps repair/improvement project.(Oct. 2018)

  • Completed- external audit of PCL finances (Dec. 2018)

  • Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)

  • Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)

  • Completed-the front parking area, including paving and striping, lighting, landscaping and adding a drive up book return. (July 2020)

On deck for 2020 completion:

1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)*Other suggestions for long range goals included updates to PCL security cameras, Community Science- STEM in the Library, roofing, updates to the Loan Closet.

A motion was made, seconded and unanimously approved to adjourn.

Next meeting-Thursday, November 19, 2020, 6:30 p.m. Site to be determined.

Respectfully submitted,

Sandy Goehle