Palmyra Community Library
Monthly Board of Trustees Meeting
September 17, 2020, 6:30 p.m. *
*Due to NYS mandated guidelines, this Board meeting was virtual. Written minutes, as well as a digital record have been created.
Present: Sandy Goehle, Mike Braell, Sharon Sweeney, Ian Priestley, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director Excused: Debbie Nagle, Shawn D’Angio. Chris Ossont
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the meeting minutes of August 20, 2020 were unanimously approved as written.
Director's Report:.
Upon a motion duly made and seconded, the Director’s report for August 2020 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the August 2020 Treasurer’s Report was unanimously approved, including Abstract #9, vouchers 2020-136- 2020-157.
Public Comment: There was no public comment.
Committees:
Grants:
1.Patricia reported providing further paperwork on our 2019 NYS construction grant, as the final report on the front parking lot paving is still being processed. News on the roof grant for 2020 may be delayed until October, and funding for 2021 is uncertain due to Covid 19.
Policy Committee:
1.No recent meetings held.
Finance Committee:
1.The August 26 minutes were shared. The September meeting may be postponed to a time that Sheryl will be invited to attend.
Personnel Committee:
1.Mike shared that the Board evaluation piece for the Director is due by September 30, the staff evaluation of the Director is due October 31..
Buildings and grounds:
1.Patricia reported that we are on Brad Jacob’s list for installation of the Pic Schade memorial plaque.
2.Patricia shared an estimate for sodding the area around the book drop. After discussion, it was decided to seed the area instead. Down to Earth Landscaping provided an estimate that included topsoil, seeding of the book drop area, an additional Hydrangea and ground cover for the creek side. A motion was made, seconded and unanimously approved to accept DTEL’s bid for the project.
3.Patricia discussed damage to the fire escape and building. Gary LaBerge and Al Pulcini will complete the repair within the next few weeks. All bills involved with the repair will be submitted to the truck driver for payment.
4.Patricia reported the discovery of a large wasp nest near the back door of the Library. The nest was sprayed and treated by Gary LaBerg and seems to be taken care of.
5.Patricia has contacted Jon Westerman for a snow plowing contract for winter 2020-2021.
Items for Discussion/Resolution:
Patricia shared that there are 2 candidates for 2 Trustee seats in the Oct.13 election, Mike Braell and Sarah Wimer. Shawn has decided not to run again.
Patricia reminded all about the annual Dixie Prittie Awards ceremony, to be held outside the Library on Sept. 22, 6:00 (Sept. 29 raindate) Being aware of the need to mask and be socially distant, fewer invitations will be sent and no food will be served.
As Minimum Standards take effect on 1/1/21, our work continues to update our Policies. With only a few left , we anticipate completion of this task by the deadline. OWWL is providing new technology training to library staffs, to meet the standards.
Mike reminded everyone that the PLS annual meeting will be online, 6;00 Oct. 14, 2020 and provided the link to attend.
Patricia noted receipt of a bequest from the Pat Brockhuizen estate to be added to the Memorial Fund. She also clarified the intent of the Paul Rubery donation.
Mike reminded the Board that it is time to begin 2021 PCL Budget prep. Patricia and Sheryl will meet and provide the Board with a preliminary draft.
Upcoming Events at PCL: Covid-19 update: Visit our website to see all that is going on.
Strategic Plan 2018-2022:
Completed- installation of energy efficient AC for 1st floor-2018
Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed - back steps repair/improvement project.(Oct. 2018)
Completed- external audit of PCL finances (Dec. 2018)
Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)
Completed-the front parking area, including paving and striping, lighting, landscaping and adding a drive up book return. (July 2020)
On deck for 2020 completion:
1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)*Other suggestions for long range goals included updates to PCL security cameras, Community Science- STEM in the Library, roofing, updates to the Loan Closet.
A motion was made, seconded and unanimously approved to adjourn.
Next meeting-Thursday, October 15, 2020, 6:30 p.m. Site to be determined.
Respectfully submitted,
Sandy Goehle