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March Minutes

Updated: Mar 28

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, March 21, 2024 6:30 PM

Present: Mike Braell, Kathy Pray, Ed Doyle, Sharon Sweeney, Barbara Lloyd, Sheila Koeberle-

Library Manager, Sheryl La Delfa-Treasurer

Excused: Mary Beth Poupart, Sarah Wimer

Meeting called to order at 6:30 PM


Motion to amend agenda–None

Reports:

2024 FEBRUARY MEETING MINUTES: Upon a motion made by Sharon and seconded by

Kathy, the minutes of the February 15, 2024 Monthly Board of Trustees Meeting were

unanimously approved.


2024 DIRECTOR’S REPORT: Upon a motion made by Sharon and seconded by Kathy,

Sheila’s Director’s Report for February 2024 was unanimously accepted.


2024 FEBRUARY TREASURER’S REPORT: Sheila asked to have the Treasurer’s Report

amended by moving from the “Expenses” column $2033.97 in the “Office Equipment” category

to the “Office Computer” category. A motion was made by Kathy and seconded by Sharon, to

amend the Treasurer’s Report and it was unanimously approved, including Abstract #3

vouchers #2024-31 to #2024-46 with $11,998.16 funds requested and approximately $17,500

for payroll transferred.

The PCL’s accounts with the Lyons National Bank were reviewed. After much discussion, it

was decided that the LNB accounts be closed with the balances to be transferred to Community

Bank, N.A. Upon a motion made by Kathy and seconded by Sharon to authorize Sheryl

LaDelfa, PCL Treasurer, to close the LNB accounts and make the transfer to Community Bank,

N.A., it was unanimously approved.


PUBLIC COMMENT: none


COMMITTEES:

FINANCE COMMITTEE: The Finance Committee met on March 13, 2024 and minutes were

shared which the Board accepted.


POLICY COMMITTEE: Sharon reported that there was no meeting in March. The next meeting

is scheduled for June 4, 2020.


FACILITIES COMMITTEE: The Facilities Committee met on March 14, 2024. The minutes of

the meeting are pending. The next meeting is scheduled for April 10, 2024.


ITEMS FOR DISCUSSION:

BUDGET VOTE FOR 2024: Kathy moved that a budget vote requesting the public approve a

$30,100 tax levy increase [a 9.38% increase] be scheduled for October, 2024. It was seconded

by Sharon and unanimously approved.


TIMELINE FOR SHEILA’S 2024 EVALUATION PROCESS: Sarah will e-mail the evaluation

survey to Trustees in September. Trustees will have one month to complete them. Sarah will

compile and share the results with Sheila and the Trustees. Sheila will have two weeks to

respond. The evaluation will be finalized no later than the November regular Board Meeting.


ACCEPTANCE OF THE FFRPL AGREEMENT FOR 2024 ($5254.82): A motion was made by

Sharon and seconded by Kathy to accept the FFRPL grant of $5254.82 and unanimously

approved.


2023 NEW YORK STATE ANNUAL REPORT: Sheila shared the 2023 NYS Annual Report

which she has completed. Upon a motion made by Kathy and seconded by Sharon, the 2023

NYS Annual Report was unanimously approved.


2023 REPORT TO THE COMMUNITY: Sheila shared a copy of the Report to the Community

which she has compiled. It is posted on the PCL Website. Upon a motion made by Ed and

seconded by Kathy it was unanimously approved.


COMPUTER AND INTERNET SAFETY POLICY: Sharon discussed the changes made to the

Computer and Internet Safety Policy. A motion was made by Sharon and seconded by Kathy to

approve the amended version of the Computer and Internet Safety Policy on March, 21, 2024

and unanimously approved.


MOTION TO ADJOURN: A motion was made by Sharon and seconded by Kathy and

unanimously approved to adjourn the meeting at 7:32 PM.

Informal training session for Trustees followed the meeting.


Next regular meeting: April 18, 2024.


Respectfully submitted,

Barbara Lloyd

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