Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, March 21, 2024 6:30 PM
Present: Mike Braell, Kathy Pray, Ed Doyle, Sharon Sweeney, Barbara Lloyd, Sheila Koeberle-
Library Manager, Sheryl La Delfa-Treasurer
Excused: Mary Beth Poupart, Sarah Wimer
Meeting called to order at 6:30 PM
Motion to amend agenda–None
Reports:
2024 FEBRUARY MEETING MINUTES: Upon a motion made by Sharon and seconded by
Kathy, the minutes of the February 15, 2024 Monthly Board of Trustees Meeting were
unanimously approved.
2024 DIRECTOR’S REPORT: Upon a motion made by Sharon and seconded by Kathy,
Sheila’s Director’s Report for February 2024 was unanimously accepted.
2024 FEBRUARY TREASURER’S REPORT: Sheila asked to have the Treasurer’s Report
amended by moving from the “Expenses” column $2033.97 in the “Office Equipment” category
to the “Office Computer” category. A motion was made by Kathy and seconded by Sharon, to
amend the Treasurer’s Report and it was unanimously approved, including Abstract #3
for payroll transferred.
The PCL’s accounts with the Lyons National Bank were reviewed. After much discussion, it
was decided that the LNB accounts be closed with the balances to be transferred to Community
Bank, N.A. Upon a motion made by Kathy and seconded by Sharon to authorize Sheryl
LaDelfa, PCL Treasurer, to close the LNB accounts and make the transfer to Community Bank,
N.A., it was unanimously approved.
PUBLIC COMMENT: none
COMMITTEES:
FINANCE COMMITTEE: The Finance Committee met on March 13, 2024 and minutes were
shared which the Board accepted.
POLICY COMMITTEE: Sharon reported that there was no meeting in March. The next meeting
is scheduled for June 4, 2020.
FACILITIES COMMITTEE: The Facilities Committee met on March 14, 2024. The minutes of
the meeting are pending. The next meeting is scheduled for April 10, 2024.
ITEMS FOR DISCUSSION:
BUDGET VOTE FOR 2024: Kathy moved that a budget vote requesting the public approve a
$30,100 tax levy increase [a 9.38% increase] be scheduled for October, 2024. It was seconded
by Sharon and unanimously approved.
TIMELINE FOR SHEILA’S 2024 EVALUATION PROCESS: Sarah will e-mail the evaluation
survey to Trustees in September. Trustees will have one month to complete them. Sarah will
compile and share the results with Sheila and the Trustees. Sheila will have two weeks to
respond. The evaluation will be finalized no later than the November regular Board Meeting.
ACCEPTANCE OF THE FFRPL AGREEMENT FOR 2024 ($5254.82): A motion was made by
Sharon and seconded by Kathy to accept the FFRPL grant of $5254.82 and unanimously
approved.
2023 NEW YORK STATE ANNUAL REPORT: Sheila shared the 2023 NYS Annual Report
which she has completed. Upon a motion made by Kathy and seconded by Sharon, the 2023
NYS Annual Report was unanimously approved.
2023 REPORT TO THE COMMUNITY: Sheila shared a copy of the Report to the Community
which she has compiled. It is posted on the PCL Website. Upon a motion made by Ed and
seconded by Kathy it was unanimously approved.
COMPUTER AND INTERNET SAFETY POLICY: Sharon discussed the changes made to the
Computer and Internet Safety Policy. A motion was made by Sharon and seconded by Kathy to
approve the amended version of the Computer and Internet Safety Policy on March, 21, 2024
and unanimously approved.
MOTION TO ADJOURN: A motion was made by Sharon and seconded by Kathy and
unanimously approved to adjourn the meeting at 7:32 PM.
Informal training session for Trustees followed the meeting.
Next regular meeting: April 18, 2024.
Respectfully submitted,
Barbara Lloyd