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November Minutes

Mary Beth Poupart

Present: Sarah Wimer, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Jennifer Cohen, Sheila Koeberle - Library Director and Sheryl LaDelfa-Treasurer  

Meeting called to order at  6:30 pm   

 

Reports:

·      2024 October Meeting Minutes                        

Upon a motion made by Mary Beth and seconded by Kathy the minutes of the October 17, 2024 Monthly Board of Trustees Meeting were unanimously approved.

 

·      2024 October Director’s Report  

Upon a motion made by Barb and seconded by Sharon Sheila’s Library Director’s Report for October 2024 was unanimously approved.

 

·      2024 October Treasurer’s Report    

Upon a motion made by Sharon and seconded by Kathy the October 2024 Treasurer’s Report was unanimously approved including Abstract #11 vouchers 2024-159 to 2024-176 with $29,707.84 funds requested and approximately $17,500 for payroll transferred.


Public Comment: none


Committees:

·      Finance Committee:      

Committee met October 23 and November 13, 2024 and reports were shared which the Board accepted. Sheryl has been invited to Finance Committee meetings in the future.

 

·      Policy Committee:         

Committee met November 4, 2024 and a report was shared which the Board accepted.

 

·      Facilities Committee:    

Did not meet this month, next meeting Wednesday, December 11.

.

Items for Discussion / Resolution:

•   Oath of Office: Jennifer Cohen and Sarah Wimer

 

•   Recommentation from the Finance Committee to accept  the 2023 External Audit

-       Upon a motion made by Mary Beth and seconded by Ed the 2023 External Audit was unanimously approved.

 

•   Review and discussion of the proposed 2025 budget        

-       Board discussed and to be voted on at the December board meeting.

 

•   Dates of the 2025 Annual Meeting and regular monthly Board Meeting

-       Upon a motion made by Barb and seconded by Sharon to approve the 2025 Annual Meeting and Monthly Board Meeting dates, with the cancellation of the June board and Finance Committee meeting which is Juneteenth, was unanimously approved.

 

•   Policies Revision Vote

-       Online Banking Policy

•   Upon a motion made by Sharon and seconded by Kathy to approve the Online Banking Policy was unanimously approved.                                                    

-       Fund Balance Policy

•   Upon a motion made by Sharon and seconded by Ed to approve the Fund Balance Policy was unanimously approved.

                                                       

•   Policies for review and discussion 

-       Confidentiality of Library Records Policy

-       Conflict of Interest Policy

-       Code of Ethics Trustee

-       Code of Ethics Library Director & Treasurer                                                             

 

·      Library early closure on Wednesday, November 27th (Night before Thanksgiving) and Tuesday December 31, 2024

-       Upon a motion made by Sharon and seconded by Mary Beth to allow the Library to close at 3pm on Wednesday, November 27, 2024 and Tuesday, December 31, 2024 was unanimously approved.

·      Request to move December Board Meeting to an earlier time   

-       Upon a motion made by Sharon and seconded by Jennifer to change the start time to 5:30PM was unanimously approved.     

·      Discussion on possible 2025 Board Retreat        

Sheila will send the board a list of potential retreat topics from Ron Kirsop.

·      Sheila shared the possibility of a sculpture to be created for the PCL.

 

•   Motion to Adjourn   A motion was made by  Sarah and seconded by Barb and unanimously approved to adjourn the meeting at 7:36 pm.

 

Next Regular Meeting:  Thursday, December 19, 2024 5:30pm

 

Respectfully Submitted,

Mary Beth Poupart

November 25, 2024

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