Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, December 19, 2024 5:30 PM
Present: Sarah Wimer, Kathy Pray, Ed Doyle (arrived at 5:55), Barb Lloyd, Mary Beth Poupart,
Sharon Sweeney, Jennifer Cohen, Sheila Koeberle - Library Director and Sheryl LaDelfa-Treasurer
Meeting called to order at 5:30 pm
Reports:
2024 November Meeting Minutes Upon a motion made by Barb and seconded by
Sharon the minutes of the November 21, 2024 Monthly Board of Trustees Meeting were
unanimously approved.
2024 November Director’s Report Upon a motion made by Kathy and seconded by
Sharon Sheila’s Library Director’s Report for November 2024 was unanimously approved.
2024 November Treasurer’s Report Upon a motion made by Mary Beth and seconded by
Jennifer the November 2024 Treasurer’s Report was unanimously approved including Abstract
#12 vouchers 2024-177 to 2024-196 with $8,759.19 funds requested and approximately $17,500
for payroll transferred.
Public Comment: none
Committees:
Finance Committee: Committee met December 18th, notes forwarded to the Board.
Policy Committee: Did not meet this month.
Facilities Committee: Committee met December 4, notes were forwarded to the Board.
.
Items for Discussion / Resolution:
• Approval of the new Building & Grounds Assistant part-time position – Job Description sent
to the Board.
- Upon a motion made by Kathy and seconded by Sharon to approve the job
description for a part time Building & Grounds assistant was unanimously approved.
• Approval of the proposed 2025 budget – sent to the Board
- Upon a motion made by Sharon and seconded by Barb to approve the proposed 2025
Library budget was unanimously approved.
• Approval to hire Alan Pulcini to complete the brick pointing maintenance on the southeast
corner of the library building for $5,500 (tentatively scheduled for spring 2025)
- Upon a motion made by Mary Beth and seconded by Jennifer to approve the hiring of
Alan Pulcini to complete the brick repointing maintenance on the southeast corner of
the library building in the spring of 2025 for a total cost of $5,500 was unanimously
approved.
• Policies to Vote on – previously sent to the board
o Board of Trustees Code of Ethics
- Upon a motion made by Kathy and seconded by Sharon to approve the Board of
Trustees Code of Ethics was unanimously approved.
o Director and Treasurer Code of Ethics
- Upon a motion made by Sharon and seconded by Barb to approve the Director
and Treasurer Code of Ethics was unanimously approved.
o Confidentiality of Library Records Policy
- Upon a motion made by Ed and seconded by Sharon to approve the
Confidentiality of Library Records Policy was unanimously approved.
o Conflict of Interest Policy
- Upon a motion made by Ed and seconded by Jennifer to approve the Conflict of
Interest Policy was unanimously approved.
• Discussion on possible 2025 Board Retreat
o Discussed possible topics.
• Motion to Adjourn A motion was made by Ed and seconded by Sharon and unanimously
approved to adjourn the meeting at 6:36 pm.
Next Regular and Annual Meeting: Thursday, January 16, 2025 6:30pm
Respectfully Submitted,
Mary Beth Poupart
December 30, 2024
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