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  • Mary Beth Poupart

April Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, April 18, 2024 6:30 PM

Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sharon Sweeney,

Sarah Wimer, Sheila Koeberle-Library Manager and Sheryl LaDelfa-Treasurer

Excused: none

Meeting called to order at 6:30pm.

Motion to Amend Agenda: none


Reports:

2024 March Meeting Minutes. Upon a motion made by Sharon and seconded by Ed the

minutes of the March 21, 2024 Monthly Board of Trustees Meeting were unanimously approved.


2024 March Director’s Report. Upon a motion made by Sarah and seconded by Barb Sheila’s

Library Director’s Report for March 2024 was unanimously accepted.


2024 March Treasurer’s Report. Upon a motion made by Sarah and seconded by Sharon the


March 2024 Treasurer’s Report from Sheryl was unanimously approved for the Cash Balance

Report including Abstract #4, vouchers 2024-47 to 2024-61 with $7,092.75 funds requested and

approximately $17,500 for payroll transferred. All LNB accounts have been closed.


Upon a motion made by Sharon and seconded by Sarah a motion authorizing Sheryl to

open an account at Community Bank NA for Building Reserve was unanimously approved.

Public Comment: none


Committees:

Finance Committee: Committee met April 17, 2024 and minutes were shared which the Board

accepted. The committee will spearhead the 2025 Budget. Vote.

Policy Committee: Committees next meeting is June 4, 2024.


Facilities Committee: Committee met April 10, 2024 and minutes for March and April were

shared which the Board accepted. A presentation was made by LaBella Assoc. for the culvert

project.


A motion was made by Sarah and seconded by Kathy and unanimously approved to move

forward with the MRB Group Professional Services for the Discovery Phase of the culvert

replacement in the amount of $6,500 to be paid using a Grant from the Wayne County Soil

and Water.


Items for Discussion:

FFRPL Grant – A motion was made by Mary Beth and seconded by Sharon and was

unanimously approved to authorize $3000 of the 2024 FFRPL Grant money go to OWWL

for Overdrive.


External Audit – A motion was made by Sarah and seconded by Sharon and was

unanimously approved to engage Allied Financial Partners to conduct the external audit

of fiscal year 2023 with the total cost not to exceed $7500.


Budget vote 2024 needs, delegation of tasks, and timeline - 2024 budget vote

campaign discussion of to do list.


Landscaping 2024 - Received quotes from 2 landscaping companies to clean up winter

debris, apply weed preventer and mulching; Down to Earth ($1504) and Pat’s Lawncare

Services ($905). A motion was made by Sarah and seconded by Barb and was

unanimously approved to accept Pat’s Lawncare Services quote of $905 for landscaping for

the 2024 season.


Mowing 2024 - A motion was made by Sharon and seconded by Sarah and was

unanimously approved to accept Dave Peck’s quote to mow, weedwhack and blow off the

debris from the PCL lawns for $40/trip.


Garage opening, and “trustee tour” of that space – to be scheduled in the next month.

Anything else? – nothing additional

Read back of meeting notes for minutes


Motion to Adjourn. - A motion was made by Sarah and seconded by Mary Beth to

adjourn the meeting at 7:44. It was unanimously approved.

 

Next Regular Meeting: Thursday, May 16, 2024 6:30pm

In Mary Beth’s absence Barb will do the minutes with Sheila’s assistance for the May Board

Meeting.

Respectfully Submitted,

Mary Beth Poupart

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