Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, April 18, 2024 6:30 PM
Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sharon Sweeney,
Sarah Wimer, Sheila Koeberle-Library Manager and Sheryl LaDelfa-Treasurer
Excused: none
Meeting called to order at 6:30pm.
Motion to Amend Agenda: none
Reports:
2024 March Meeting Minutes. Upon a motion made by Sharon and seconded by Ed the
minutes of the March 21, 2024 Monthly Board of Trustees Meeting were unanimously approved.
2024 March Director’s Report. Upon a motion made by Sarah and seconded by Barb Sheila’s
Library Director’s Report for March 2024 was unanimously accepted.
2024 March Treasurer’s Report. Upon a motion made by Sarah and seconded by Sharon the
March 2024 Treasurer’s Report from Sheryl was unanimously approved for the Cash Balance
Report including Abstract #4, vouchers 2024-47 to 2024-61 with $7,092.75 funds requested and
approximately $17,500 for payroll transferred. All LNB accounts have been closed.
Upon a motion made by Sharon and seconded by Sarah a motion authorizing Sheryl to
open an account at Community Bank NA for Building Reserve was unanimously approved.
Public Comment: none
Committees:
Finance Committee: Committee met April 17, 2024 and minutes were shared which the Board
accepted. The committee will spearhead the 2025 Budget. Vote.
Policy Committee: Committees next meeting is June 4, 2024.
Facilities Committee: Committee met April 10, 2024 and minutes for March and April were
shared which the Board accepted. A presentation was made by LaBella Assoc. for the culvert
project.
A motion was made by Sarah and seconded by Kathy and unanimously approved to move
forward with the MRB Group Professional Services for the Discovery Phase of the culvert
replacement in the amount of $6,500 to be paid using a Grant from the Wayne County Soil
and Water.
Items for Discussion:
FFRPL Grant – A motion was made by Mary Beth and seconded by Sharon and was
unanimously approved to authorize $3000 of the 2024 FFRPL Grant money go to OWWL
for Overdrive.
External Audit – A motion was made by Sarah and seconded by Sharon and was
unanimously approved to engage Allied Financial Partners to conduct the external audit
of fiscal year 2023 with the total cost not to exceed $7500.
Budget vote 2024 needs, delegation of tasks, and timeline - 2024 budget vote
campaign discussion of to do list.
Landscaping 2024 - Received quotes from 2 landscaping companies to clean up winter
debris, apply weed preventer and mulching; Down to Earth ($1504) and Pat’s Lawncare
Services ($905). A motion was made by Sarah and seconded by Barb and was
unanimously approved to accept Pat’s Lawncare Services quote of $905 for landscaping for
the 2024 season.
Mowing 2024 - A motion was made by Sharon and seconded by Sarah and was
unanimously approved to accept Dave Peck’s quote to mow, weedwhack and blow off the
debris from the PCL lawns for $40/trip.
Garage opening, and “trustee tour” of that space – to be scheduled in the next month.
Anything else? – nothing additional
Read back of meeting notes for minutes
Motion to Adjourn. - A motion was made by Sarah and seconded by Mary Beth to
adjourn the meeting at 7:44. It was unanimously approved.
Next Regular Meeting: Thursday, May 16, 2024 6:30pm
In Mary Beth’s absence Barb will do the minutes with Sheila’s assistance for the May Board
Meeting.
Respectfully Submitted,
Mary Beth Poupart