Palmyra Community Library
Annual Board of Trustees Organizational Meeting
6:30 p.m.
Present: Carolyn Bradstreet, Debbie Nagle, Sandra Goehle, Courtney Marr, Mike Braell, Shawn Williams, Ian Priestley, Kathy Wooden, Patricia Baynes, Jennifer Voss
Guest Speaker- Ron Kirsop PLS
Ron spoke to the PCL board about a Voting Timeline and shared ideas and suggestions for preparing for the October 2019 vote.
Agenda
Review of Annual Reports:
2018 Director’s Annual Report (Patricia)
2018 President’s Annual Report (Carolyn)
2018 Treasurer’s Annual Report (Kathy)
2018 Grants Report
2018 Friends of the Palmyra Library Annual Report (Maureen Ahern, Margaret Tracy)
A motion to accept the 2018 Annual Reports as written, was seconded and unanimously approved.
Election of Officers:
Nominations were made as follows: Carolyn, for President, Deb, for Vice President, Sandy for Secretary. A motion was made and seconded to accept this slate of Officers for 2019 and was unanimously approved.
Assignment of Committees for 2019:
Grants: Building and Grounds:
Voting campaign: Carolyn, Debbie, Sandy, Mike, Patricia
Other committee assignments will be made as needed.
Public Comment: There was no public comment.
A motion was made, seconded and unanimously approved to adjourn the Annual PCL Board of Trustees Organizational Meeting.
Palmyra Community Library
Monthly Board of Trustees Meeting
January 17, 2019, 7:30 p.m.
Present: Carolyn Bradstreet, Deb Nagle, Sandy Goehle, Courtney Marr, Mike Braell, Shawn Williams, Ian Priestley, Patricia Baynes-Director, Kathy Wooden-Treasurer, Jennifer Voss-Clerk of the Works
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the meeting minutes from December 20, 2018 were unanimously approved.
Upon a motion duly made and seconded, the meeting minutes from January 7, 2019 were unanimously approved.
Director's Report:
Upon a motion duly made and seconded, the Director's report for December, 2018 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the December, 2018 Treasurer's report was unanimously approved, including abstract #1, vouchers 2019-01 - 2019-19. Kathy asked for approval to submit to New York State, the “Annual Financial Report for PCL” for the fiscal year ending 12/31/18. A motion was made, seconded and unanimously approved to allow Kathy to submit the mentioned report.
Public Comment:
There was no public comment.
Committees:
Grants:
Building and Grounds:
1.Patricia reported that Al Liberio would be starting to repair the plaster in the stairwells on January 18.
Items for Discussion/Resolution:
Mike shared the results of the Board Effectiveness Evaluations. Some points noted were (1) the importance of having a packet of all relevant materials for upcoming board meetings, available one week in advance (2) the possibility of a second suggestion box(in addition to the digital box on the PCL website) to collect further patron input (3) updating the website with all relevant information.
Carolyn discussed the need to form a Budget Vote committee. Carolyn, Debbie, Sandy, Mike and Patricia volunteered and will meet soon. Bring ideas from PLS that might relate to our library.
Patricia suggested that the Personnel policy has been reviewed and will be finalized in committee.
Carolyn reminded the board of the upcoming Library Advocacy Day, on February 27 in Albany. To register to attend go to the PLS website.
Upcoming Events:
Carolyn outlined some upcoming events at PCL, including knitting, exercise, sewing, felting, painting and Defensive Driving classes. Contact PCL for more info on any of these offerings or to register. Don’t forget to register for the next Friends Book review luncheon on Monday, February 11, 2019. Tom Dutton will perform a harp concert on Sunday, March 3, 2-3:30.
Round Table Discussions:
Sandy shared info received from Ron Kirsop, PLS, on changes and updates to the new Trustees Handbook.
Next meeting-Thursday, February 28, 2019, 6:30 p.m. *
Respectfully submitted,
Sandy Goehle
*Note date change.