Present: Debbie Nagle, Sandy Goehle, Mike Braell, Ian Priestley, Sharon Sweeney, Patricia Baynes-Director, Sheryl LaDelfa-Treasurer
Excused: Chris Ossont, Shawn Williams D’Angio
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the meeting minutes of November 2019 were unanimously approved.
Director's Report:
Upon a motion duly made and seconded, the Director's report for November 2019 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the November 2019 Treasurer’s Report was unanimously approved, including Abstract #12, vouchers 2019-233– 2019-255.
Public Comment:
There was no public comment.
Committees:
Grants:
Building and Grounds:
1.Patricia reported that the three boulders have been placed in the Pic Schade Memorial Garden. At this time, the memorial plaque is still being printed.
Policy committee:
Finance Committee: Sandy noted that the Nov. 20, and Dec. 4 and 17 Finance Committee meeting minutes had been shared digitally and accepted by the Board.
Items for Discussion/Resolution:
The Board reviewed and discussed the proposed 2020 PCL budget draft. A motion was made, seconded and unanimously approved to accept the $334,500 Palmyra Community Library Budget for 2020.
Patricia and Sheryl spoke about the need for a new, dedicated PCL laptop computer, with the necessary updated software for the Treasurer’s use. Patricia explained that ordering through PLS would be most cost effective and that they also would provide assistance with the computer set up and support thereafter. After discussion of the costs, a motion was made, seconded and unanimously approved to make the expenditure of a sum not to exceed $1,500 for a new Treasurer’s computer. Patricia will order it.
Patricia gave a Library clerk staffing update. She asked approval to hire 2 candidates, Kathryn Rowe and Stephanie Thane, to work a total of about 10 hours a week each, noting both would be available for evenings or weekends. A motion was made, seconded and unanimously approved to allow Patricia to hire both candidates, per her proposal.
Patricia reported that she’d been contacted by Paul Rubery, on behalf of an anonymous donor, that the paper work was completed and that PCL was the beneficiary of a generous trust fund. More details should follow.
After reviewing the Trustee Self-Evaluation results, Mike suggested the Board focus on financial practices as a goal moving forward. All were in agreement.
Patricia noted that 3 families associated with Family Promise were currently being housed in the lower level of PCL.
Upcoming Events at PCL: Please refer to the winter/January newsletter, PCL website or call the Library to check out all that’s going on.
Strategic Plan 2018-2022:
Completed- installation of energy efficient AC for 1st floor-2018
Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed - back steps repair/improvement project.(Oct. 2018)
Completed- external audit of PCL finances (Dec. 2018)
Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)
On deck for 2019 completion:
1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)
2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)
A motion was made, seconded and unanimously approved to adjourn.
Next meeting-Thursday, January 16, 2020, 6:30 p.m.
Respectfully submitted,
Sandy Goehle