Palmyra Community Library
Monthly Board of Trustees Meeting
Present: Deb Nagle, Sandy Goehle, Courtney Marr, Mike Braell, Shawn Williams, Patricia Baynes-Director, Kathy Wooden
Visitor: Ann Marie Priestly
Excused: Carolyn Bradstreet, Jennifer Voss
Guest Speaker: John Cook spoke to us about the Family Promise program and requested PCL involvement. Many ideas to consider for future discussion.
Upon a motion duly made and seconded, the amended meeting minutes of March 15, 2018 were unanimously approved.
Upon a motion duly made and seconded, the Director's report for March 2018 was unanimously approved.
Upon a motion duly made and seconded, the March 2018 Treasurer's report, including Abstract #4, vouchers 2018-65 to 2018-83, was unanimously approved. Kathy noted that the NYSEG bill was received late so it wasn’t included in this month’s bills. She also wanted the Board to be aware that the annual 990 form for PCL was being prepared.
There was no public comment.
Grants: There was nothing new to report.
Building and Grounds:
1.Patricia reported that Potter Heating and Cooling began installing the new first floor AC unit and that work would be completed by next week. Final payment for the project is due upon completion.
2. It was reported that Carolyn informed David Husk on 3/27 that the new light for the back parking lot had not yet been installed.
3.It was reported that Carolyn had e mailed Brad Jacobs about the back steps project but that no date had yet been set for the work to begin. 4.Patricia revisited a discussion about repaving the back parking lot. She is continuing to seek advice and recommendations from various professionals on details involved with the project.
5.Patricia has received an estimate from Al Liberio for work on the crumbling plaster walls in the main staircase and is waiting for an estimate from Milkay Construction before proceeding.
6.Patricia reported on another sink hole which recently developed in the front parking lot. As Alan Pulcini and Tim Wizeman repaired the first sink hole and the second may be part of the original, they will be contacted for advice and repair.
7.Patricia reported on the progress of Construction funding, with grants to be received by late May or early June. The bulk of this grant will fund the paving of the new front parking lot. It was agreed to wait on proceeding with the project until PCL is certain of the grant money.
8. Because Library Construction aid was increased in the recently approved NYS budget, Patricia suggested the Board prepare another grant application for use in future projects. She will submit an “intent to apply” by May 25.
Items for Discussion/Resolution:
Patricia shared news of the upcoming PCL summer reading program, “Libraries Rock!” and the availability of T shirts.
A motion was made, seconded and unanimously approved to hire Moira Dolan as a part time PCL clerk, effective March 2018.
Ray Wager, CPA has been contacted to arrange for a previously approved full audit of PCL finances. The audit will take place in June, with 2 people on site. It is expected the audit would be completed in 3-4 days.
Patricia noted that a Liz Helfer Drake sculpture dedication would take place on June 23 in the Gallery of the third floor. All are invited.
Patricia noted that LDS volunteers would be available to work at the PCL on either July 17, 18 or 19th.
The Board chose June 4 for the annual Dixie Prittie awards and considered several suggestions of honorees.
A motion was made, seconded and unanimously approved to contract with Dave Peck for summer 2018 mowing and yard services.
Per a Board decision to review all PCL policies, Patricia presented each Trustee with a copy of the Personnel Policy, to prepare and discuss at the May meeting.
Some upcoming events at PCL were highlighted, including Doodling with Felt, April 23, Defensive Driving May 7 and 9, Friends Luncheon with Beth Hoad and Sally Valentine discussing their book Peer Luck on May 14, and painting of “Spring Lilacs” on May 14.
Round Table Discussions:
Patricia referred all Trustees to the PLS website, to note several upcoming workshops of interest. Registration can be made online. It was noted that the Friends recent book and cake sale was very successful, with special thanks to all who helped, especially Mike Braell and his cake bakers.
Next meeting-Thursday, May 17, 2018, 6:30 p.m.