Present: Debbie Nagle, Sandy Goehle, Mike Braell, Shawn Williams D’Angio, Sharon Sweeney, Chris Ossont, Sheryl LaDelfa-Treasurer
Excused: Ian Priestley, Patricia Baynes
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, the annual organizational meeting minutes of January 16, 2020 were unanimously approved.
Upon a motion duly made and seconded, the meeting minutes of January 16, 2020 were unanimously approved.
Director's Report:
Upon a motion duly made and seconded, the Director's report for January 2020 was unanimously approved.
Treasurer's Report:
Upon a motion duly made and seconded, the January 2020 Treasurer’s Report was unanimously approved, including Abstract #2, vouchers 2020-23 – 2020-38. Sheryl also reported an anticipated shortfall of funds for February bills.
2019 State Annual Report:
Upon a motion duly made and seconded, the Library’s “Annual Report for Public and Association Libraries-2019” was unanimously approved.
Public Comment:
There was no public comment.
Committees:
Grants:
There was nothing new to report.
Buildings and Grounds:
1.Debbie reported a roof leak near the back entry, possibly due to ice damming in the broken and previously repaired gutter. Gary LaBerge completed a temporary repair. Condition of the building’s gutters will need to be addressed in spring.
2.A reminder …PCL needs to get on the list for paving the front parking area as soon as spring conditions will allow.
Policy committee:
Mike shared a draft of “A Fund Balance Policy” for Board discussion.
Finance Committee:
Minutes of the last committee meeting were shared digitally.
Items for Discussion/Resolution:
An update to the Sarah Mallia memorial fund donations was provided.
Sheryl had nothing new to report on the purchase of a new, dedicated Treasurer’s computer. She’ll check with Patricia when she returns from vacation.
Mike asked the Board about using the same evaluation instruments for 2020 Director/Board evaluations. After discussion, it was agreed to use the same evaluations but to continue to discuss the timeline for administration of the evaluations. We will also check Ron Kirsop’s availability to help collate the information gathered.
Debbie initiated a discussion of the need to use Reserve Funds to offset February expenses, noting it’s a cash flow issue, as our Operational Funds from taxes are not expected until March. A motion was made, seconded and unanimously approved to “transfer $5,000 from the Memorial Fund to the Operational Funds to cover February bills. And, upon receipt of the 2020 tax levy funds, the $5,000 will be transferred back into the Memorial Fund. The Treasurer will note these transfers and include them in the March Treasurer’s Report.”
After further discussion, the proposed Fund Balance Policy was unanimously approved.
The Board discussed several ideas and suggestions for a “Staff Appreciation” celebration. With many questions remaining, it was agreed to talk further with Patricia and revisit this celebration at the March meeting.
Upcoming Events at PCL: Please refer to the winter/March newsletter, PCL website or call the Library to check out all that’s going on.
Strategic Plan 2018-2022:
Completed- installation of energy efficient AC for 1st floor-2018
Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)
Completed - back steps repair/improvement project.(Oct. 2018)
Completed- external audit of PCL finances (Dec. 2018)
Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)
Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)
On deck for 2020 completion:
1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)
2.Complete the front parking area, including, paving, lighting, landscaping and adding a drive –up book return. (All is completed in this project except the final coat of paving, scheduled for first thing in spring 2020.)
*Other suggestions for long range goals included updates to PCL security cameras, laptops for census collection use, Community Science- STEM in the Library.
A motion was made, seconded and unanimously approved to adjourn.
Next meeting-Thursday, March 19, 2020, 6:30 p.m.
Respectfully submitted,
Sandy Goehle