Monthly Board of Trustees Meeting
January 19, 2023, 6:30 p.m. (Following the Annual Meeting)
Present: Mike Braell, Sharon Sweeney, Chris Ossont, Sarah Wimer, Barbara Lloyd, Mary Beth Poupart, Patricia Baynes-Director, Sheryl LaDelfa-Treasurer Excused: Sandy Goehle
Reports:
Meeting Minutes:
Upon a motion duly made and seconded, “ the minutes of the December 15, 2022 Monthly Board of Trustees Meeting were unanimously approved.”
Director's Report:
Upon a motion duly made and seconded, “the Director's report for December 2022 was unanimously approved.”
Treasurer's Report:
Upon a motion duly made and seconded, “the December 2022 Treasurer’s Report was unanimously approved, including Abstract #1, vouchers 2023-1--- 2023-17, with $9,023.59 funds requested and approximately $17,000 for payroll transferred.”
Public Comment: none
Committees:
Finance Committee: Dec. meeting minutes sent digitally and approved at last meeting. Next meeting Feb. 15,2023.
Policy Committee: Did not meet.
Facilities Committee: Did not meet.
Evaluation Committee: Did not meet.
Director Search committee: Special Board meeting met on Jan. 9th, meeting minutes sent digitally. Search Committee formed and met Jan. 17th, meeting minutes were sent and will be approved at Feb. Board meeting with corrections. Next meeting is Jan. 30.
Upcoming Trustee Workshops:
Check the OWWL website for new Trustee workshop offerings in 2023. There are several workshops of interest coming up. Reminder of 2 hour Trustee Educational requirement.
Items for Discussion/Resolution:
· Patricia will reach out to Diane Rhodes for the next steps in creating a Trustee portal on the PCL website.
· Patricia reported receipt of $23,066.00 NY Construction Grant on Dec. 29, 2022, with the remaining $2,563 to be received in the next few months. As previously agreed, both amounts will be deposited into the Capital Fund.
· Patricia shared that the new library signs have been received and that Gary LaBerge would help her install them next week.
· Several job description updates were shared. A motion was made, seconded and unanimously approved to “accept the updated Part Time Circulation Clerk and Part Time Library Acquisitions Clerk job descriptions.” The Library Director job description is being updated by the Director Search Committee.
· A motion was made, seconded and unanimously approved to “accept the FFRPL Fund 2022 final report”, (Friends and Foundation of the Rochester Public Library).
Upcoming Events at PCL: Please refer to the January and February newsletters, PCL website or call the Library to check out all that’s going on.
Strategic Plan 2023-2027:
· Develop a plan to replace the culvert under the South driveway entrance.
· Develop a plan for the use of the current garage space, which will revert back to PCL ownership in 2024.
· Increase hours during summer months.
· Offer programs that appeal to community members.
· Offer collections in multiple formats that reflect current interests and needs of community members.
· Increase community awareness of PCL services through the use of social media, social marketing, etc.
· Increase collaboration with community organizations.
· Adapt PCL services and offerings to the ever growing and ever changing world of technology.
· Explore new and innovative technologies that could provide savings in utility costs, etc.
· Continue to develop a long term financial plan that will minimize use of PCL resources as well as ensure the funding necessary to cover projected annual operational expenses.
A motion was made, seconded and unanimously approved to “adjourn at 7:53.”
Next meeting-Thursday, February 16, 2023, 6:30.
Respectfully submitted,
Sarah Wimer for Sandy Goehle