September Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, September 17, 2026    6:30pm

Present: Mary Beth Poupart, Barb Lloyd, Aubrey Hannig, Jennifer Cohen, Sharon Sweeney, Kathy Pray, Sarah Wimer – President, Sheryl La Delfa - Treasurer, Sheila Koeberle - Library Director

Excused: none

Meeting called to order at  6:30

Motion to amend the Agenda -  none                                               

Reports :

• August 2026 Board Meeting Minutes 

I make a motion that we approve the August 2026 Board Meeting Minutes.

                  Motion made By: Sharon                  Seconded By: Mary Beth

                  Unanimously approved

• August 2026 Director’s Report   

I make a motion that we accept the August 2026 Director’s Report.

                  Motion Made By: Barb                     Seconded By: Aubrey

                  Unanimously approved

●        August 2026 Treasurer’s Report  

I make a motion that we accept the August 2026 Treasurer’s Report, including Abstract #9 Vouchers #2026-149 to #2026-168 with $30,812.00 in funds required and approximately $20,000 for payroll transferred.

                  Motion Made By: Jennifer                Seconded By: Sharon

                  Unanimously approved

Public Comment: none

Committees:  

Finance Committee: met September 16 at 2PM

Policy Committee: next meeting October 20 at 3PM

Facilities Committee: met Tuesday, August 25 at 2PM with MRB and Tuesday, September 8 at 2PM

Items for discussion/action:

·         I move to approve Financial Oversite and Audit Cycle Policy starting in January 2027.   

Motion Made By:  Kathy                Seconded By: Aubrey

Unanimously approved

·         I move to rescind the Palmyra Community Library's First Amendment Audit Response Policy and to adopt the Photography and Recording Policy as presented in its place, both effective September 17, 2026.

Motion Made By:  Sharon                Seconded By: Barb

Unanimously approved

·         I move to approve Volunteer and Internship Policy, Release and Waiver and Volunteer Agreement

Motion Made By: Mary Beth           Seconded By: Jennifer

Unanimously approved

·         I move to hire Pat’s Lawncare Service for the Snow Plow Contract for the 2026-2027 season, costs not to exceed $350/trip.

Motion Made By: Sharon                  Seconded By: Aubrey

Unanimously approved

·         I move that we pay JWW Construction (TSW Masonry quote) for brick repointing $7,500.00 which will come out of the Building Reserve Fund.  Sheryl to make the transfer.

Motion Made By: Barb                  Seconded By: Jennifer

Unanimously approved

Updates:

·         Culvert Project—review phase II and budget

·         Trustee Education & Harassment Training reminder

·         Budget vote and Trustee election is Tuesday, October 13 from noon-9pm,

·         Public meetings scheduled for Wednesday, September 23 at 1PM and Thursday, September 24 at 6:30PM (who is available to be at the meeting?)

·         Garage update—Picked up from ReStore on September 15

·         Historic Palmyra House Tour—Saturday, December 5

Reading of notes for tonight’s meeting.

Motion to adjourn meeting at 7:23PM          

Motion Made By: Mary Beth                                    Seconded By: Aubrey 

Unanimously approved 

Next meeting:     October 15, 2026    6:30PM