September Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting

September 15, 2016, 6:30 p.m.

Present: Kathy Wooden, Deb Nagle, Courtney Marr, Sandy Goehle, Jenifer Smyth, Carolyn Bradstreet, Patricia Baynes, Director, Jennifer Voss, Clerk of the Works

Excused: Alicia Lynch

Meeting Minutes:

Upon a motion duly made and seconded, the meeting minutes of August 18, 2016 were approved.

Director's Report:

Upon a motion duly made and seconded, the Director's report for August 18, 2016 was approved.

Treasurer's Report:

Upon a motion duly made and seconded, the Treasurer's Report was approved. A motion duly made and seconded, to accept Abstract #9, including vouchers 2016-208 through 2016-231, was approved.

Public Comment:

There was no public comment made.

Grants:

There were no grants discussed.

Building and Grounds:

Update-Jennifer Voss and Patricia

• Heating Estimates: After receiving several heating estimates for work in the basement elevator lobby, a motion was duly made and seconded to accept the proposal from Leo J. Roth HVAC, with Shawn Smith as contact.

• Recommendations for a permanent creek landscaping solution - The Board is continuing to pursue comments and ideas for a permanent creek landscaping solution.

• John Page provided a clarification of west front of building and estimate/proposal for back building which is to be used for storage. The topic was left open for future discussion.

Items for Discussion:

• Upcoming 3rd floor Grand Opening on Sunday, September 25, 1-3:00 was discussed, including possible music, naming of the 3rd floor space (to be revisited at a later date)

Retiring Senator Michael Nozzolio is expected at 1:00, a thank you presentation to be made.

• Upcoming Trustee election, Tuesday, October 11, 12-9:00. We have petitions for 3 candidates, Robin Lindstrom, Michael Braell, and Shawn Williams.

• Library staffing needs were discussed.

• Building Use Policy included a discussion of possible alcohol use on the premises. A motion was duly made and seconded to add Item #15, Alcohol Use. The policy was approved as stated, pending any need for an alcohol license.

• Joan Herendeen will be contacted to do a pen and ink drawing, for possible use on library stationary.

• No decision made on possible screen savers.

Carolyn will attend a Trustee/Director workshop on evaluation at PLS, September 23, 2-4:00p.m.

As well as the PLS luncheon, October 5, 11:00 a.m.

Next meeting-Thursday, October 20, 2016, 6:30 p.m.

Respectfully submitted by,

Sandy Goehle