July Minutes

*Due to NYS mandated closing, this Board meeting was virtual. Written minutes, as well as a digital record have been created.

Present: Debbie Nagle, Sandy Goehle, Mike Braell, Chris Ossant, Sharon Sweeney, Ian Priestley, Sheryl LaDelfa-Treasurer, Patricia Baynes, Director

Excused: Shawn D’Angio

Reports:

Meeting Minutes:

Upon a motion duly made and seconded, the amended meeting minutes of June 18, 2020 were unanimously approved.

Director's Report:.

Upon a motion duly made and seconded, the Director’s report for June 2020 was unanimously approved.

Treasurer's Report:

Upon a motion duly made and seconded, the June 2020 Treasurer’s Report was unanimously approved, including Abstract #7, vouchers 2020-102- 2020-117. A donation to the endowment fund was received from Paul Rubery.

Public Comment: There was no public comment.

Committees:

Grants:

1.There was nothing new to report, we are still waiting for approval of the pending roof grant.

Policy Committee:

1.No recent meetings held.

Finance Committee:

1.The June 17 minutes were amended and shared. Mike shared a final draft of a PCL Budget Policy. After discussion, a motion was made, seconded and unanimously approved to accept the PCL Budget Policy, as written. To fulfill the responsibility of Claims Auditor, it was suggested that the Board continue to receive copies of all PCL invoices by the Monday preceding the monthly Board of Trustees meeting.

Personnel Committee:

1.Mike shared an updated draft proposal for the 2020 Library Director/Board Evaluation process. He reported that Ron Kirsop will again assist with the PCL evaluation process.

Buildings and grounds:

1.Patricia reported that we are on Brad Jacob’s list, for installation of the Pic Schade memorial plaque, but no firm date.

2.Patricia contacted Wayside about the two dead Hydrangeas. Waiting to hear more.

Items for Discussion/Resolution:

• Patricia announced that PCL was planning an online Arts Festival. She also shared that Sydney will cover Emily Bond’s maternity leave in November and December. She reminded everyone that 2 Trustee seats (Mike and Shawn’s) are available in the October elections, with nominating petitions available July 13.

• Using NYS Dept. of Health Re-Opening guidelines, Patricia shared an amended plan on “how staff will manage engagement with library visitors.” After discussion, a motion was made, seconded and unanimously approved to accept the amendment to PCL’s NY Forward Safety Plan. It is anticipated that PCL may be open for limited capacity and time limits, beginning July27 and due by September 11.

• Patricia spoke about the annual Dixie Prittie Awards and suggested we put them off until the end of the year or hold virtually. More discussion later.

• Sheryl and Debbie reported the Library’s PPP loan was used for May and June payroll and utilities, and that a small amount remains for July use.

Upcoming Events at PCL: Covid-19 update, PCL’s book drop is now open, curbside pickup of library materials is available, appointments for computer use/help can be made, lunch program for kids is beginning. Visit our website to see what else is going on.

Strategic Plan 2018-2022:

• Completed- installation of energy efficient AC for 1st floor-2018

• Completed-set-up of a suggestion box on the PCL website to collect patron feedback.(July 2018)

• Completed - back steps repair/improvement project.(Oct. 2018)

• Completed- external audit of PCL finances (Dec. 2018)

• Completed-Send Library news through monthly digital newsletters and e mail to increase public access to Library info (Dec. 2018)

• Completed- Creation of a Community Resource Guide with current information about local services and organizations, in print and digital formats.(Oct. 2019)

• Completed-the front parking area, including paving and striping, lighting, landscaping and adding a drive up book return. (July 2020)

On deck for 2020 completion:

1.Install interior signage as guides to the Library collection and all various areas of the building. (2020)

*Other suggestions for long range goals included updates to PCL security cameras, laptops for census collection use, Community Science- STEM in the Library, roofing, updates to the Loan Closet.

A motion was made, seconded and unanimously approved to adjourn.

Next socially distanced meeting-Thursday, August 20, 2020, 6:30 p.m.

Respectfully submitted,

Sandy Goehle