February Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, February 19, 2026    6:30PM

Present: Sarah Wimer - President, Mary Beth Poupart, Sharon Sweeney, Barb Lloyd, Aubrey Hannig, Kathy Pray, Sheryl La Delfa - Treasurer, Sheila Koeberle - Library Director

Excused: Jennifer Cohen

Meeting called to order at 6:30PM

Motion to Amend the Agenda: no amendments

Reports:

●      January 2026 Board Meeting Minutes 

I make a motion that we approve the January 2026 Board Meeting Minutes.

                  Motion made By: Sharon                     Seconded By: Barb

                  Unanimously approved

●      2026 Annual Board Meeting Minutes  

I make a motion that we accept the 2026 Annual Board Meeting Minutes.

                  Motion Made By: Mary Beth                Seconded By: Kathy

                  Unanimously approved

●      January 2026 Director’s Report   

I make a motion that we accept the January 2026 Director’s Report.

                  Motion Made By: Kathy                      Seconded By: Sharon

                  Unanimously approved

●      January 2026 Treasurer’s Report  

I make a motion that we accept the January Treasurer’s Report, with corrections, including Abstract #2 Vouchers #2026-17 to #2026-32 with $15,629.80 in funds required and approximately $20,000 for payroll transferred.

MRB bill to be paid in February for $1085.70 to be transferred from Capital Fund to Operating Fund.

                  Motion Made by: Barb                         Seconded By: Kathy

                  Unanimously approved

Public Comment:  None 

Committees:  

Finance Committee: met on Wednesday, February 11 at 4:00PM, next meeting on March 25 at 4:00PM.

Policy Committee: will meet on Tuesday, April 21 at 2:00PM. 

Facilities Committee: to meet on March 10 at 3:00PM.

Items for discussion/action:

·      Approval to accept Ed Doyle’s letter of resignation

I make a motion that we approve Ed Doyle resignation from the Palmyra Community Library’s Board of Trustees, effective January 22, 2026.

Motion Made By: Mary Beth                 Seconded By: Sharon

Unanimously approved

·      Declaration of Palmyra Community Library Board of Trustees seat vacancy.

·      Appointment of a new PCL Board Trustee member, Aubrey Hannig, who is a qualified district resident.

I make a motion that we approve Aubrey Hannig as interim Trustee of the Palmyra Community Library   Board. This appointment expires on October 31, 2026.

Motion Made By: Sharon                 Seconded By: Kathy

Unanimously approved

·      Aubrey Hannig took the Oath of Office and Sheryl LaDelfa witnessed as a notary. 

·      Approval of the proposed Meeting Room Policy

I make a motion that we approve the updated Meeting Room Policy and building use application.

Motion Made By: Sharon                 Seconded By: Mary Beth

Unanimously approved

·      Review the Security Camera Policy

·      Budget Vote—update from Finance Commitee

·      Approval of the Treasurers job description

   I make a motion that we approve the Treasurers job description with corrections.

Motion Made By: Kathy                  Seconded By: Aubrey

Unanimously approved

·      Approval to hire contractor to build shelves

I make a motion that we approve the hiring of Help Around the House Handyman Service to build and    install books shelves for a price of $5,250.00, this money will come from a grant from Brian Manktelow.

                   Motion Made By:  Barb                Seconded By: Sharon

Approved with an abstention by Sarah Wimer

·      Committee member changes/appointments – Kathy to serve on Finance and Facilities, Barb to serve on Facilities and Policy, Aubrey to serve on Finance and Facilities.

Updates:

·      Received Cator grant of $3,870 for children and adult programming—deposited in Operating Fund account February 4, 2026.

·      Received the Manktelow’s Assembly Aid for $5,700 for shelving –deposited in Operating Fund account February 10, 2026.

·      Garage update.

·      Dixie Prittie Award – not being awarded in 2026

·      Staff Appreciation Week

Reading of notes for tonight’s meeting

Motion to adjourn meeting           

I make a motion that we adjourn the meeting at 7:53 PM.

            Motion Made By: Aubrey                 Seconded By: Sharon

            Unanimously approved

Next meeting:     March 19, 2026    6:30PM