May Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, May 21, 2026    6:30pm

Present: Sarah Wimer - President, Mary Beth Poupart, Barb Lloyd, Aubrey Hannig, Jennifer Cohen, Sharon Sweeney, Kathy Pray, Sheryl La Delfa - Treasurer, Sheila Koeberle - Library Director

Excused: none

Meeting called to order at  6:30

Motion to amend the Agenda -   none                                                         

Reports :

• April 2026 Board Meeting Minutes 

I make a motion that we approve the April 2026 Board Meeting Minutes.

                  Motion made By: Kathy                                Seconded By: Barb

                  Unanimously approved

• April 2026 Director’s Report   

I make a motion that we accept the April 2026 Director’s Report.

                  Motion Made By: Jennifer                            Seconded By: Sharon

                  Unanimously approved

●       April 2026 Treasurer’s Report  

I make a motion that we accept the April Treasurer’s Report, including Abstract #5 Vouchers #2026-68 to #2026-89 with $22,627.70 in funds required and approximately $20,000 for payroll transferred.

                  Motion Made By: Sharon                             Seconded By: Kathy

                  Unanimously approved

Public Comment: none

Committees:  

·      Finance Committee: met on Wednesday, May 20 at 4:00PM

·      Policy Committee: met on Wednesday, April 22 at 2:00 PM

^·              Facilities Committee: met on April 30 at 1:00 PM

Items for discussion/action:

·      Personnel Updates

I make a motion that we accept the resignation of Molly Budziszewski effective June 1, 2026.

Motion Made By:  Mary Beth                      Seconded By: Aubrey

Unanimously approved

I make a motion that we approve the role change for Jessica Gavett from Adult Programming Coordinator Clerk to Youth Services Clerk effective June 1, 2026.

Motion Made By:  Kathy                              Seconded By: Jennifer

Unanimously approved

·      Review and approve updates to CD held at Canandaigua National Bank.

I make a motion that we approve renewing the CD with CNB at 3.8% and give Sheryl permission to make the decision if there is a different duration from the current CD.

Motion Made By: Aubrey                              Seconded By: Barb

Unanimously approved

·      Review and Approve the Memoradium of Understanding (MOU) between the Palmyra Community Library and the Palmyra Friends of the Palmyra Community Library.

I make a motion that we approve that Sarah Wimer, Board President, and Sheila Koeberle, Library Director, sign the MOU between the Palmyra Community Library and the Palmyra Friends of the Palmyra Community Library.

Motion Made By: Sharon                             Seconded By: Kathy

Unanimously approved

·      Approve that PCL is compliant with NYS minium standards.

I make a motion that the Palmyra Community Library Board of Trustees affirms that the library is in full compliance with the New York State Minimum Standards for Public and Association Libraries as outlined in Commissioner’s Regulation §90.2, and further directs Sheila Koeberle to email the Executive Director of the OWWL Library System a link to the board meeting minutes once they are posted to the library’s website, within two weeks of the meeting, in accordance with the New York State Open Meetings Law. 

            Motion Made By: Sarah                                Seconded By: Sharon

            Unanimously approved

·      Approve hiring a mason to point bricks on the west side of the library building.

I make a motion that the PCL hires TSW Masonry to point bricks on the west side of the building for $7,500, per their estimate using funds from the Building Reserve Fund.

Motion Made By: Kathy                               Seconded By: Aubrey

Unanimously approved

·      Approve Direct Access

I make a motion to approve the OWWL Library System 2027–2031 Direct Access Plan as a required component of the OWWL Library System 2027–2031 Plan of Service, pursuant to Commissioner's Regulation §90.3, which requires approval by a majority of member library boards before the plan may be submitted to the New York State Education Department, and directs the Board President to sign the Direct Access Plan Statement of Agreement and to forward a copy of these minutes and the agreement form to the OWWL Library System Executive Director.

            Motion Made By: Mary Beth                       Seconded By: Jennifer

            Unanimously approved

·      Review Investment Policy

·      Farmer’s Market schedule to cover the table for this season beginning June 3, 2026.

Updates:

·      Garage update   

Reading of notes for tonight’s meeting

Motion to adjourn meeting           

Motion Made By: Barb                                              Seconded By: Sharon 

Unanimously approved 

Next meeting:     June 21, 2026    6:30PM