Annual Board of Trustees Meeting Minutes

Palmyra Community Library

Thursday, January 15, 2026 at 6PM

Present: Sarah Wimer - President, Mary Beth Poupart, Sharon Sweeney, Kathy Pray, Sheryl La Delfa - Treasurer, Sheila Koeberle - Library Director

Excused:  Barb Lloyd and Ed Doyle

Meeting called to order at 6:01 PM.

Motion to Amend the Agenda: none

Review of Annual Reports: 

2025 Director’s Annual Report

I make a motion that we approve the 2025 Director’s Annual Report. 

                        Motion made by Sharon                      Seconded by Mary Beth

                        Unanimously approved

2025 Treasurer’s Annual Report

I make a motion that we approve the 2025 Treasurer’s Annual Report. 

Motion made by Jennifer                     Seconded by Sharon

                        Unanimously approved                                   

Committees:  

2025—Facilities Committee Annual Report—Sarah Wimer

2025-- Finance Committee—Jennifer Cohen

2025-- Policy Committee—Sharon Sweeney

Election of Officers: 

Nomination and Votes

President: Sarah Wimer was nominated by Jennifer and seconded by Mary Beth and unanimously approved.

Vice President: Jennifer Cohen was nominated by Sarah and seconded by Kathy and unanimously approved.

Secretary: Mary Beth was nominated by Sarah and seconded by Jennifer and unanimously approved.

Appoint Sheryl LaDelfa as Treasurer for 2026

I make a motion that we approve Sheryl LaDelfa the Treasurer for 2026. 

                  Motion made by Sharon                      Seconded by Kathy

            Unanimously approved

Sheryl signed the Oath of Office after she was appointed.

Assignment of Committees: 

Facilities Committee—Chair - Sarah and members are Sheila, Kathy and potentially another member.

Finance Committee—Chair - Sharon and members are Sheila, Sarah and Jennifer.

Policy Committee—Chair – Sharon and members are Mary Beth, Sheila, Kathy and potentially another member

Public Comment: none

Items for Review:

·      Investment Policy Annual Review – under review by Policy Committee

·      Bylaws Annual Review

·      Conflict of Interest Policy Annual Review

·      Whistle Blower Policy Annual Review

·      Emergency & Diaster Policy Annual Review

·      Tax Cap Override Resolution:

Whereas the adoption of the 2026 budget for the Palmyra Community Library may require a tax levy increase that exceeds the tax cap imposed by the state law as outlined in General Municipal Law Section 3-c adopted in 2011; and Whereas, General Municipal Law Section 3-c expressly permits the library board to override the tax levy limit by a resolution approved by a vote of sixty percent of qualified board members; now therefore be it Resolved, that the Board of Trustees of the Palmyra Community Library voted and approved to exceed the tax levy limit for 2026 by at least the sixty percent of the board of trustees as required by state law on January 15, 2026. 

I make a motion that we approve the Tax Cap Override Resolution. 

                        Motion made by Sharon                      Seconded by Jennifer

Unanimously approved 

Reading of notes for tonight’s meeting

Motion to adjourn meeting           

            I make a motion that we adjourn the meeting at 6:48PM. 

       Motion made by Mary Beth                      Seconded by Sarah  

                   Unanimously approved

Reminder of Trustee annual requirements

--2 hours minimum of trusteee education (self-assurance from0

--In addition to Sexual harassment Prevention Training