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  • Mary Beth Poupart

January Minutes

Thursday, January 25, 2024 7:32 PM (following Annual Meeting)

Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Sarah Wimer, Mary Beth Poupart, Sharon

Sweeney, Sheila Koeberle-Library Manager and Sheryl LaDelfa-Treasurer

Excused: none

Meeting called to order at 7:32pm.

Motion to Amend Agenda: none

Reports:

2023 December Meeting Minutes. Upon a motion made by Sharon and seconded by Sarah the

minutes of the December 21, 2023 Monthly Board of Trustees Meeting were unanimously

approved.

2023 December Director’s Report. Upon a motion made by Sarah and seconded by Sharon,

Sheila’s Library Director’s Report for December 2023 was unanimously accepted.

2023 December Treasurer’s Report. Upon a motion made by Sarah and seconded by Sharon

the the December 2023 Treasurer’s Report was unanimously approved with corrections to the Cash

Balanace Report including Abstract #1, vouchers 2024-01 to 2024-16 with $13,967.91 funds

requested and approximately $17,500 for payroll transferred.

Public Comment: none

Committees:

Finance Committee: Committee met January 24, 2024 and minutes were shared which the

board received.

Policy Committee: Next meeting on Feb 6, 2024.

• Facilities Committee: The next Facilities meeting is Wednesday, February 7th at 6pm. The

meeting minutes for the Nov 2023 included a wishlist for potential facility projects.

Items for Discussion:

2024 Staff Appreciation Event/Week. April 7-13 – an idea was shared to honor staff.

Total Eclipse of the Sun is Monday, April 8th. – discussed issues around PCL staying open this

day and how to address staffing.

Executive Session:

A motion was made by Sharon - “I move that the PCL Board enter into executive session,

inviting the participation of the Library Director and Library Treasurer, to discuss the

recommendation of the PCL legal counsel in regard to a pending legal issue”. Sarah

seconded the motion and it was unanimously approved. Executive session was


Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

entered at 8:07pm. The Board exited Executive Session at 8:09pm and resumed the

open meeting.

A motion was made by Sarah and seconded by Barb, “I move that the PCL decline granting the

request by an individual to extend the period of usage of the garage space by that individual.

The Library Director will relay in writing the Board’s decision on this matter to the legal firm

representing the individual.

Sheila’s annual evaluation process for 2024 – Mike and Sheila have discussed and information

will be shared at the February Board meeting.

Dixie Prittie Award –not done annually, defer to 2025.

Read back of meeting minutes

• Motion to Adjourn. A motion was made by Sarah and seconded by Sharon and unanimously

approved to adjourn meeting at 8:18pm.

Next Regular Meeting: Thursday, February 15, 2024 6:30pm

Respectfully Submitted,

Mary Beth Poupart

January 30, 2024

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