Annual Board of Trustees Meeting Minutes

Thursday, January 16, 2025   6:30PM

Present:  Sarah Wimer, President; Kathy Pray; Ed Doyle; Jennifer Cohen; Barbara Lloyd; Sheila Koeberle, Library Director; Sheryl La Delfa, Treasurer

Excused:  Mary Beth Poupart

Meeting called to order at 6:30PM. 

Sarah called for any additions to the agenda.  Sheila asked that the agenda be amended to include the Tax Cap Override Resolution review.  Motion made by Sharon, seconded by Kathy and unanimously approved to add the Tax Cap Override Resolution review to the agenda. 

Review of Annual Reports:

2024 Annual Director’s Report (Sheila)

2024 Annual Treasurer’s Report (Sheryl)

Committee Reports:

2024 Finance Committee Annual Report (Sarah)

Sarah asked to amend the report by the addition of the 2023 Audit and the 2024 Budget Vote. 

2024 Policy Committee Annual Report (Sharon)

2024 Facilities Committee Annual Report (Sarah)

Motion made by Sharon, seconded by Barb and unanimously approved to accept the annual reports as listed and amended above.

Election of Officers:  Nominations and Votes

President: Sarah Wimer nominated by Ed and seconded by Kathy

Vice President: Ed Doyle nominated by Sarah and seconded by Jennifer

Secretary: Mary Beth Poupart nominated by Sarah and seconded by Sharon

Motion made by Jennifer,  seconded by Barb and unanimously approved to accept the nominations listed above. 

Appointment of Sheryl La Delfa as Treasurer for 2025.  Motion made by Ed, seconded by Sharon and unanimously approved to appoint Sheryl La Delfa Treasurer for 2025. 

Assignment of Committees:  Reminder about following Open Meetings Law

Finance Committee:  Ed, Chair; Sarah; Jennifer, Note-taker; Sheila;  Sheryl (Open invitation to attend any and all meetings)

Policy Committee:  Sharon, Chair; Mary Beth; Barb; Sheila

Facilities Committee:  Sarah, Chair; Kathy; Sheila; Barb, Note-taker

Public Comment: None

Financial/Investment Policy Annual Review:  Board reviewed.  No changes since 2022.  Sharon says Policy Committee will review it during 2025.

By Laws Annual Review:  Board reviewed.

Conflict of Interest Policy—Annual Update.  Each Board member signed the policy and returned to Sheila. 

Whistleblower Policy—Annual update for everyone.  Each Board member signed the policy and returned to Sheila. 

Tax Cap Override Resolution:  Motion made by Barb and seconded by Kathy and unanimously approved to adopt the Tax Cap Override Resolution stated below:

Tax Cap Override Resolution

Whereas the adoption of the 2026 budget for the Palmyra Community LIbrary may require a tax levy increase that exceeds the tax cap imposed by the state law as outlined in General Municipal Law Section 3-c adopted in 2011; and Whereas, General Municipal Law Section 3-c expressly permits the library board to override the tax levy limit by a resolution approved by a vote of sixty percent of qualified board members; now therefore be it Resolved, that the Board of Trustees of the Palmyra Community Library voted and approved to exceed the tax levy limit for 2026 by at least the sixty percent of the board of trustees as required by state law on January 16, 2025.  

Reading back of meeting notes.

Motion to adjourn the Annual Meeting:  A motion was made by Sharon , seconded by Jennifer and unanimously approved to adjourn the meeting at 7:10PM.

Respectfully submitted,

Barbara Lloyd