Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, August 15, 2024
6:30 PM
Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sarah Wimer, Sharon
Sweeney, Sheryl LaDelfa-Treasurer, Sheila Koeberle-Library Director.
Excused: none
Meeting called to order at 6:25 pm
Motion to Amend Agenda: none
Reports:
2024 July Meeting Minutes Upon a motion made by Sharon and seconded by Barb the minutes of the July 18, 2024 Monthly Board of Trustees Meeting were unanimously approved.
2024 July Director’s Report Upon a motion made by Sarah and seconded by Sharon
Sheila’s Library Director’s Report for July 2024 was unanimously accepted.
2024 July Treasurer’s Report Upon a motion made by Kathy and seconded by Sharon the July 2024 Treasurer’s Report was unanimously approved including Abstract #8, vouchers 2024-112 to 2024-129 with $13,243.42 funds requested and approximately $17,500 for payrolltransferred.
Public Comment: none
Committees:
Finance Committee: Committee to meet August 21, 2024.
Policy Committee: Committee met August 6, 2024 and reports were shared which the
Board accepted.
Facilities Committee: Committee met August 7, 2024 and reports were shared which the Board accepted.
Items for Discussion:
External Audit Process updates It will be presented to the Board at the October
Meeting starting at 6 pm.
Culvert Project Construction Grant update The culvert project qualified for Public
Library Construction Aid for 75% of the total costs of the project. The submission deadline is September 6, 2024. A motion was made by Mary Beth and seconded by Sharon to approve the Assurances Form and accompanying documents for the Culvert Construction Project and authorized Mike to sign the form and was unanimously approved.
Fire Escape Update Upon a motion made by Barb and seconded by Kathy and unanimously approved to accept the Facilities committee recommendation to have Rutner Iron do the work at a cost of $14,206.
Budget vote 2024 - updates, Legal Notice, pie charts, any petitions for Trustee positions
Mike investigating the Legal Notice process required, is contacting the Education Dept for assistance.
Public sessions are September 25 from 1-3pm and September 26 beginning at
7pm.
Budget Policy Board reviewed policy and no changes necessary.
Confidentiality of Library Records Policy Board reviewed and a final draft with changes will be sent out for a vote at the September meeting.
Library Materials Selection Policy Board discussed the proposed policy and made
changes which will be incorporated and Board will vote at the September Meeting.
Building Reserve CD Upon a motion made by Mary Beth and seconded by Sharon and unanimously approved Treasurer Sheryl LaDelfa was authorized to deposit the interest earned on the CD, upon maturity, into the Building Reserve Fund, and to roll over the principal into a new CD which would accrue the best interest rate and also not exceed a term of 8 months.
Garage contents clearing update There is a need to assess the remaining contents in
the garage for disposition.
Library to close at 5pm on October 31, 2024 Upon a motion made by Sharon and
seconded by Kathy and unanimously approved the library will close at 5pm on October 31, 2024.
Motion to Adjourn.
A motion was made by Sarah and seconded by Barb and unanimously approved to
adjourn the meeting at 7:32 pm.
Next Regular Meeting: Thursday, September 19, 2024
6:30pm
Respectfully Submitted,
Mary Beth Poupart
August 29, 2024
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