August Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, August 21, 2025 6:30 PM

Present: Ed Doyle, Vice President; Sharon Sweeney; Kathy Pray: Barbara Lloyd; Sheryl La

Delfa, Treasurer; Sheila Koeberle, Library Director

Excused: Sarah Wimer; Mary Beth Poupart: Jennifer Cohen.

Meeting called to order at 6:43 PM.

Motion to Amend the Agenda: None

Reports:

● July 2025 Board Meeting Minutes I make a motion that we approve the July 2025

Board Meeting Minutes. Motion made by Sharon Seconded by Kathy

Unanimously approved.

● July 2025 Director’s Report I make a motion that we accept the July 2025 Director’s

Report.

Motion made by Barb Seconded by Sharon

Unanimously approved.

● July 2025 Treasurer’s Report. I make a motion that we accept the July 2025

Treasurer’s Report including Abstract #8 Vouchers #2025-112 to #2025-135 with

$19,789.93 in funds required and approximately $19,000 for payroll transferred.

Motion made by Kathy. Seconded by Sharon

Unanimously approved.

Public Comment: None.

Committees:

● Finance Committee: Next meeting: Wednesday, August 27, 2025 at 6:30 PM.

● Policy Committee: Met on August 13, 2025. Next meeting: Thursday, October 9, 2025

at 10:00 AM.

● Facilities Committee: No meeting scheduled.

Items for Discussion/Action:

● Approval of Bill Payment Policy:

I make a motion that we approve the update to the Bill

Payment Policy.

Motion made by Sharon. Seconded by Barb.

Unanimously approved.

● Approval of Credit Card Payment Policy:

I make a motion that we approve the update to the

Credit Card Payment Policy.

Motion made by Sharon. Seconded by Kathy.

Unanimously approved.

● Approval of the Petty Cash Policy:

I make a motion that we approve the renewal of the

Petty Cash Policy.

Motion made by Sharon. Seconded by Kathy.

Unanimously approved.

● Approval of the Disposal and Sale of Surplus Items Policy:

I make a motion that we approve the adoption of the

Disposal and Sale of Surplus Items Policy.

Motion made by Sharon. Seconded by Kathy.

Unanimously approved.

● Review and discussion of Gift and Donation Policy:

New policy

● Review of Emergency and Disaster Policy: Updated

Policy

● Board of Trustees Sexual Harassment Prevention Training.

Training updated on August 12, 2025.

● Budget vote in 2025 for 2026.

Public information meetings: Wednesday, September

24, 2025 at 1:00 PM and Thursday, September 25,

2025 at 7:00 PM at the library.

Kathy and Ed will attend the 9/24/25 meeting. Sharon

will attend the 9/25/25 meeting.

Read back of meeting notes

Motion to adjourn: I make a motion that we adjourn the meeting at 7:30 PM.

Motion made by: Kathy. Seconded by Sharon.

Unanimously approved.

Next meeting September 18, 2025.

Respectfully submitted,

Barbara Lloyd