Thursday, July 18, 2024 6:30 PM
Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sarah Wimer, Sharon Sweeney, Sheila Koeberle-Library Director, Gary LaBerge (Library Project Adviser), Corey Hurley Civil Engineer from MRB Group.
Excused: Sheryl LaDelfa-Treasurer
Meeting called to order at 6:32 pm
Motion to Amend Agenda: none
Culvert Proposal - Presentation by Corey Hurley from MRB Group regarding the Culvert Project. Drainage evaluation conducted and provided a proposal for replacement of both culverts. One culvert is adequately sized but structure is compromised so both need to be repalced. Recommending a Stone Strong culvert as replacement for the Hathaway Creek culvert and an oval shaped culvert as replacement for the Spring Creek culvert.
Reports:
2024 June Meeting Minutes Upon a motion made by Sarah and seconded by Sharon the minutes of the June 20, 2024 Monthly Board of Trustees Meeting were unanimously approved with the correction of The 9/26 Budget Proposal Public Session timing.
2024 June Director’s Report Upon a motion made by Sharon and seconded by Barb, Sheila’s Library Director’s Report for June 2024 was unanimously accepted.
2024 June Treasurer’s Report Upon a motion made by Kathy and seconded by Sharon the June 2024 Treasurer’s Report was unanimously approved including Abstract #7, vouchers 2024-94 to 2024-111 with $16,357.00 funds requested and approximately $17,500 for payroll transferred.
Public Comment: none
Committees:
Finance Committee: Committee to meet August 21,2024.
Policy Committee: Committee to meet August 6, 2024.
Facilities Committee: Committee met July 9, 2024 and minutes were shared which the Board accepted. Will make a recommendation in August for Vendor to fix the Fire Escape.
Items for Discussion:
External Audit Process updates The audit will be completed and delivered by July 31, 2024. It will be presented to the Board at the October Meeting starting at 6 pm.
Budget vote 2024 - updates, Legal Notice, pie charts, any petitions for Trustee positions
Mike investigating the Legal Notice process required.
Board reviewed the pie charts for the Budget vote.
Memorial Fund CD Money
Upon a motion made by Kathy and seconded by Sharon and unani mously approved Sheryl LaDelfa, the PCL Treasurer, be authorized to:
Deposit the interest earned on the Memorial Fund CD into the Operatonal account.
Deposit [$7000] of the Memorial Fund CD into the Memorial Fund Account at Community Bank NA.
Rollover [$40,000] of the Memorial Fund CD into a CD which will earn the best rate and also mature at a reasonable point during FY 2025.
Garage contents clearing update
With the assistance of Week of Hope volunteers the contents of the garage were assessed the week of July 15.
Reminder of Sheila’s Evaluation timeline
In early Sept. Sarah will send Board members the tool to complete for Sheila’s evaluation. Trustees will have the month of September to complete the survey tool online and submit it. Sarah will collate and tally the responses and send the results to Sheila and the Trustees by early October. Sheila will then have time to respond to anything, if she desires. The evaluation is slated to be finalized at the November 2024 Board meeting