Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, June 20, 2024 6:30 PM
Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sarah Wimer, Sharon
Sweeney, Sheila Koeberle-Library Director and Sheryl LaDelfa-Treasurer
Excused: none
Meeting called to order at 6:30pm.
Motion to Amend Agenda: Mike made a motion to discuss Policy Maintenance and Sarah
seconded and it was unanimously approved.
Reports:
2024 May Meeting Minutes Upon a motion made by Kathy and seconded by Sarah the
minutes of the May 16, 2024 Monthly Board of Trustees Meeting were unanimously approved.
2024 May Director’s Report Upon a motion made by Sarah and seconded by Sharon,
Sheila’s Library Director’s Report for May 2024 was unanimously accepted.
2024 May Treasurer’s Report Sheryl shared info about her pursuit of getting tax exempt
status for the Garage on the library’s property. Upon a motion made by Sharon and seconded by Barb the May 2024 Treasurer’s Report was unanimously approved with corrections to the Cash Balance Report including Abstract #6, vouchers 2024-78 to 2024-93 with $8,189.95 funds requested and approximately $17,500 for payroll transferred.
Public Comment: none
Committees:
Finance Committee: Committee met June 12, 2024 and minutes were shared which the Board accepted.
2024 payout from the PCL Endowment Fund— Sarah made the motion that we transfer the $1641.78 from the Operating Fund to the Building Reserve Fund (when check was received it was deposited in the Operating Fund) Kathy seconded and it was unanimously approved.
Policy Committee: Committee met June 4, 2024 and minutes were shared which the Board accepted.
Facilities Committee: Committee met June 10, 2024 and minutes were shared which the Board accepted.
Items for Discussion:
External Audit 2024 updates The auditor is coming June 25, 2024.
Budget vote 2024 Public sessions will occur Wednesday September 25, 2024 from 1-3pm and Thursday September 26, 2024 from 5-7pm.
A motion was made by Sarah and seconded by Ed to approve the current version of the
Budget Fact Sheet, Library FAQ’s and the Public Session Q and A’s which was unanimously approved.
Legal Notice Mike shared information that info in the current Legal Notice document may not be relevant and he is researching what is required.
Reserve Fund Policy Amendments A motion was made by Sharon and seconded by Sarah to approve the amendments to the Reserve/Restricted Funds Policy which was unanimously approved.
Selection Policy Amendments Mike will attend the Aug 6 Committee meeting to share his input on the proposed draft.
Culvert project updates MRB is still working on the proposal for work to be done.
Garage contents discussion The week of July 15, 2024 “The Week of Hope”will be at PCL
to help with garage contents under the direction of a Board of Trustee member.
Anything else? Policy Maintenance – need an individual responsible with updating all
policies.
Read back of meeting notes for minutes
Motion to Adjourn. A motion was made by Sharon and seconded by Sarah and unanimously approved to adjourn the meeting at 7:58pm.
Next Regular Meeting: Thursday, July 18, 2024 6:30pm
Respectfully Submitted,
Mary Beth Poupart
June 27, 2024
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