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  • Mary Beth Poupart

June Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, June 20, 2024 6:30 PM


Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sarah Wimer, Sharon

Sweeney, Sheila Koeberle-Library Director and Sheryl LaDelfa-Treasurer

Excused: none

Meeting called to order at 6:30pm.

Motion to Amend Agenda: Mike made a motion to discuss Policy Maintenance and Sarah

seconded and it was unanimously approved.

Reports:

  • 2024 May Meeting Minutes Upon a motion made by Kathy and seconded by Sarah the

  • minutes of the May 16, 2024 Monthly Board of Trustees Meeting were unanimously approved.

  • 2024 May Director’s Report Upon a motion made by Sarah and seconded by Sharon,

  • Sheila’s Library Director’s Report for May 2024 was unanimously accepted.

  • 2024 May Treasurer’s Report Sheryl shared info about her pursuit of getting tax exempt

  • status for the Garage on the library’s property. Upon a motion made by Sharon and seconded by Barb the May 2024 Treasurer’s Report was unanimously approved with corrections to the Cash Balance Report including Abstract #6, vouchers 2024-78 to 2024-93 with $8,189.95 funds requested and approximately $17,500 for payroll transferred.

Public Comment: none

Committees:

  • Finance Committee: Committee met June 12, 2024 and minutes were shared which the Board accepted.

  • 2024 payout from the PCL Endowment Fund— Sarah made the motion that we transfer the $1641.78 from the Operating Fund to the Building Reserve Fund (when check was received it was deposited in the Operating Fund) Kathy seconded and it was unanimously approved.

  • Policy Committee: Committee met June 4, 2024 and minutes were shared which the Board accepted.

  • Facilities Committee: Committee met June 10, 2024 and minutes were shared which the Board accepted.

Items for Discussion:

  • External Audit 2024 updates The auditor is coming June 25, 2024.

  • Budget vote 2024 Public sessions will occur Wednesday September 25, 2024 from 1-3pm and Thursday September 26, 2024 from 5-7pm.

  • A motion was made by Sarah and seconded by Ed to approve the current version of the

  • Budget Fact Sheet, Library FAQ’s and the Public Session Q and A’s which was unanimously approved.

  • Legal Notice Mike shared information that info in the current Legal Notice document may not be relevant and he is researching what is required.

  • Reserve Fund Policy Amendments A motion was made by Sharon and seconded by Sarah to approve the amendments to the Reserve/Restricted Funds Policy which was unanimously approved.

  • Selection Policy Amendments Mike will attend the Aug 6 Committee meeting to share his input on the proposed draft.

  • Culvert project updates MRB is still working on the proposal for work to be done.

  • Garage contents discussion The week of July 15, 2024 “The Week of Hope”will be at PCL

  • to help with garage contents under the direction of a Board of Trustee member.

  • Anything else? Policy Maintenance – need an individual responsible with updating all

  • policies.

Read back of meeting notes for minutes

Motion to Adjourn. A motion was made by Sharon and seconded by Sarah and unanimously approved to adjourn the meeting at 7:58pm.

 

Next Regular Meeting: Thursday, July 18, 2024 6:30pm


Respectfully Submitted,

Mary Beth Poupart

June 27, 2024

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