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May Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, May 16, 2024


Present: Mike Braell, Ed Doyle, Barbara Lloyd, Kathy Pray, Sarah Wimer, Sheila

Koeberle-Library Manager, Sheryl La Delfa-Treasurer

Excused: Mary Beth Poupart, Sharon Sweeney

Meeting called to order at 6:30 PM.

Motion to amend agenda: A motion was made by Sarah, seconded by Kathy and unanimously

approved to amend the agenda.

Reports:

2024 April Meeting Minutes. Upon a motion made by Kathy and seconded by Sarah, the

minutes of the April 18, 2024 Monthly Board of Trustees Meeting were unanimously approved.

2024 April Director’s Report. Upon a motion made by Kathy and seconded by Sarah, Sheila’s

Library Director’s Report for April 2024 was unanimously approved.

2024 April Treasurer’s Report. Upon a motion made by Ed and seconded by Barb, the April

2024 Treasurer’s Report from Sheryl was unanimously approved for the Cash Balance Report

including Abstract #5, vouchers 2024-62 to 2024-77 with $14,227.13 funds requested and

approximately $17,500 for payroll transferred.

Public Comment: None

Committees:

Finance Committee: Committee met and minutes were shared which the Board accepted.

Policy Committee: Committee’s next meeting is June 4, 2024.

Facilities Committee: Committee met on May 1, 2024 and minutes were shared which the

Board accepted.

Items for Discussion:

External Audit 2024: A motion was made by Sarah and seconded by Kathy to amend the April

18, 2024 motion to engage Allied Financial Partners to conduct the external audit of fiscal year

2023. The updated total cost is not to exceed $8,250.00. The motion was unanimously

approved.

Budget Vote: Mike discussed informational materials to be made available to the public prior to

the September 2024 Budget Vote.


Potential new PCL Policies: Mike has forwarded policy information to the Policy Committee.

Garage Update: The garage has been opened. Contents must be systematically evaluated and

removed.

Historical Documents: Mike gave an update including information from Ron Kirsop regarding

the Historical Collection.

Culvert Project Amendment: A motion was made by Sarah and seconded by Ed and

unanimously approved to move forward with MRB Professional Services for the Discovery

Phase of the culvert replacement in the amount of $6,500.00 to be paid using a grant from

Wayne County Soil and Water. PCL will pay for this from the Reserve Fund (i.e. Building

Reserve Fund). The monies will be redeposited into the Reserve Fund when the grant monies

arrive.

Payout from RACF: A motion was made by Sarah, seconded by Ed and unanimously

approved to deposit the PCL Fund 2024 payout of approximately $8,964.32 from RACF into the

Reserve Fund.

PCL Memorial Day Weekend Closure: Sheila requested that the library be closed on Saturday,

May 25, 2024 for the Memorial Day Holiday. A motion to close the library on May 25, 2024 was

made by Sarah, seconded by Ed and unanimously approved.

Read back of meeting notes for minutes.

Motion to adjourn: A motion was made by Sarah, seconded by Barb and unanimously

approved to adjourn the meeting at 7:34 PM.

Next regular meeting: Thursday, June 20, 2024.


Respectfully submitted,

Barbara Lloyd

May 18, 2024

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