Palmyra Community Library
Monthly Board of Trustees Meeting Minutes
Thursday, May 16, 2024
Present: Mike Braell, Ed Doyle, Barbara Lloyd, Kathy Pray, Sarah Wimer, Sheila
Koeberle-Library Manager, Sheryl La Delfa-Treasurer
Excused: Mary Beth Poupart, Sharon Sweeney
Meeting called to order at 6:30 PM.
Motion to amend agenda: A motion was made by Sarah, seconded by Kathy and unanimously
approved to amend the agenda.
Reports:
2024 April Meeting Minutes. Upon a motion made by Kathy and seconded by Sarah, the
minutes of the April 18, 2024 Monthly Board of Trustees Meeting were unanimously approved.
2024 April Director’s Report. Upon a motion made by Kathy and seconded by Sarah, Sheila’s
Library Director’s Report for April 2024 was unanimously approved.
2024 April Treasurer’s Report. Upon a motion made by Ed and seconded by Barb, the April
2024 Treasurer’s Report from Sheryl was unanimously approved for the Cash Balance Report
including Abstract #5, vouchers 2024-62 to 2024-77 with $14,227.13 funds requested and
approximately $17,500 for payroll transferred.
Public Comment: None
Committees:
Finance Committee: Committee met and minutes were shared which the Board accepted.
Policy Committee: Committee’s next meeting is June 4, 2024.
Facilities Committee: Committee met on May 1, 2024 and minutes were shared which the
Board accepted.
Items for Discussion:
External Audit 2024: A motion was made by Sarah and seconded by Kathy to amend the April
18, 2024 motion to engage Allied Financial Partners to conduct the external audit of fiscal year
2023. The updated total cost is not to exceed $8,250.00. The motion was unanimously
approved.
Budget Vote: Mike discussed informational materials to be made available to the public prior to
the September 2024 Budget Vote.
Potential new PCL Policies: Mike has forwarded policy information to the Policy Committee.
Garage Update: The garage has been opened. Contents must be systematically evaluated and
removed.
Historical Documents: Mike gave an update including information from Ron Kirsop regarding
the Historical Collection.
Culvert Project Amendment: A motion was made by Sarah and seconded by Ed and
unanimously approved to move forward with MRB Professional Services for the Discovery
Phase of the culvert replacement in the amount of $6,500.00 to be paid using a grant from
Wayne County Soil and Water. PCL will pay for this from the Reserve Fund (i.e. Building
Reserve Fund). The monies will be redeposited into the Reserve Fund when the grant monies
arrive.
Payout from RACF: A motion was made by Sarah, seconded by Ed and unanimously
approved to deposit the PCL Fund 2024 payout of approximately $8,964.32 from RACF into the
Reserve Fund.
PCL Memorial Day Weekend Closure: Sheila requested that the library be closed on Saturday,
May 25, 2024 for the Memorial Day Holiday. A motion to close the library on May 25, 2024 was
made by Sarah, seconded by Ed and unanimously approved.
Read back of meeting notes for minutes.
Motion to adjourn: A motion was made by Sarah, seconded by Barb and unanimously
approved to adjourn the meeting at 7:34 PM.
Next regular meeting: Thursday, June 20, 2024.
Respectfully submitted,
Barbara Lloyd
May 18, 2024
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