September Minutes

Palmyra Community Library

Monthly Board of Trustees Meeting Minutes

Thursday, September 18, 2025 6:30 PM

Present: Sarah Wimer, President; Ed Doyle, Vice President; Mary Beth Poupart; Sharon

Sweeney; Kathy Pray: Barbara Lloyd; Sheryl La Delfa, Treasurer; Sheila Koeberle, Library

Director

Excused: None

Meeting called to order at 6:26 PM.

Motion to Amend the Agenda:

 Motion to Approve a new Employee

 Motion to approve the Snowplowing Contract

Motion made by Sharon Seconded by Barb

Unanimously approved.

Reports:

● August 2025 Board Meeting Minutes

I make a motion that we approve the August 2025 Board Meeting Minutes.

Motion made by Kathy Seconded by Sharon

Unanimously approved

● August 2025 Director’s Report

I make a motion that we accept the August 2025 Director’s Report.

Motion made by Sharon Seconded by Jennifer

Unanimously approved

● August 2025 Treasurer’s Report

I make a motion that we accept the August 2025 Treasurer’s Report including Abstract

#9 Vouchers #2025-136 to #2025-150 with $14,212.77 in funds required and

approximately $19,000 for payroll transferred.

Motion made by Barb Seconded by Kathy

Unanimously approved

Public Comment: None.

Committees:

● Finance Committee: Met on August 27, 2025 at 6:30PM, next meeting September 24,

2025 at 6:30 PM.

● Policy Committee: Met on August 13, 2025. Next meeting: Thursday, October 9, 2025

at 10:00 AM.

● Facilities Committee: No meeting scheduled.

Items for Discussion/Action:

● Approval of Gift and Donation Policy

I make a motion that we approve the Gift and Donation Policy.

Motion made by Sharon Seconded by Jennifer

Unanimously approved

● Approval of the Emergency and Disaster Policy

I make a motion that we approve the update to the Emergency and Disaster Policy.

Motion made by Sharon Seconded by Barb

Unanimously approved

 Review Pandemic Response Policy and Plan

● Review updated Emergency Closing Policy

● Review the New York State Minimum Standards for Libraries and pass a motion.

I make a motion that the Palmyra Community Library Board of Trustees affirms that

the library is in full compliance with the New York State Minimum Standards for Public

and Association Libraries as outlined in Commissioner’s Regulation §90.2, and further

directs Sheila Koeberle to email the Executive Director of the OWWL Library System a

link to the board meeting minutes once they are posted to the library’s website, within

two weeks of the meeting, in accordance with the New York State Open Meetings

Law.

Motion made by Sharon Seconded by Jennifer

Unanimously approved

● Budget vote in 2025 for 2026—discussion, finalize which Board members will attend the

public meeting dates, Wednesday, September 24 at 1PM (Ed Doyle & Kathy Pray) and

Thursday, September 25 at 7PM (Sarah Wimer & Sharon Sweeney).

● Motion to Approve a new Employee

I move to appoint Jessica Gavett to the position of Adult Program Coordinator at a pay

rate of $18.00/hr effective Monday, October 6, 2025.

Motion made by Ed Seconded by Barb

Unanimously approved

● Vote on the snowplowing contract: 

I make a motion that we hire Pat’s Lawncare Service for the 2025-2026 Snowplowing

Contract with a cost not to exceed $315 / trip.

Motion made by Mary Beth Seconded by Sharon

Unanimously approved

Read back of meeting notes

Motion to adjourn

I make a motion that we adjourn the meeting at 7:06 PM.

Motion made by Mary Beth Seconded by Kathy

Unanimously approved

Next meeting October 16, 2025

Respectfully submitted,

Mary Beth Poupart

September 22, 2025